TC-109 Instructions — Fuels Tax Return Excel Template

# preamble

TC-109i instr 4/24TC-109, Fuel Tax Return Instructions

# General Instructions

Use this form to report fuel taxes or fees you paid for fuel removed from the rack, bought, or imported into Utah. Y ou must complete the entire return and keep all backup documentation. Y ou may apply for a tax refund if you paid the Utah fuel tax or environmental assurance fee on gallons not subject to taxes or fees. Y ou must give supporting documentation to verify refund requests. Schedules Correct schedule type and fuel code combinations are required for all fuel reported or deducted on tax forms. Y ou may be penalized if you do not file the correct forms and combinations. See tax.utah.gov/fuel for the forms, schedules and combinations you must file. Amended Return To amend a previously filed return, choose "Y es" in the Amended Return box for the period being amended. Enter corrected transactions and corrected amounts, not net total amounts. Calculate the refund or balance due by subtracting the original payment from the corrected tax due. Failure to pay all additional tax and interest with the amended return will result in a late payment penalty. Note: If you sell aviation fuel to airports or federally certificated air carriers, you must complete TC-109, disbursement schedule, column J airport code. This information is only used for tax distribution to airports. Filing Instructions Follow these steps to complete and submit your return: 1. Complete company contact info at the top of the Report tab. 2. Complete schedule(s) and Address tabs first. 3. After you have completed all tabs click the Edit/Calculate button to check for errors. 4. Correct any errors. 5. Save your return. 6. Go to Taxpayer Access Point (TAP). 7. Click the "Import your TC-109 template" link in the Returns panel on the TAP homepage. 8. Upload your file. Important  Fill in all columns on the "receipt" and "disbursement" schedules f or each transaction before completing the return.  Do not enter information in shaded fields.  Leaving blank lines or columns will cause errors.  Round to the nearest whole gallons and dollars.  "Receipt" and "disbursement" schedules will auto-tally on the "Report" page. Line and Column Instructions Report Tab Receipts section Line 1 For Utah refiners only. Enter the beginning physical gallons in your inventory for this month. This must match the last month's ending inventory. Line 2 For Utah refiners only. Enter gallons manufactured or compounded. Lines 3-11 These lines auto-populate based on data entered on the Receipt schedule. Line 12 This line auto-calculates. Deductions section Lines 13-21 These lines auto-populate based on data entered on the Disbursement schedule. Line 22 For Utah refiners only. Enter the ending physical gallons in your inventory. Line 23 This line auto-calculates. Line 24 This line auto-calculates. This is the total gallons subject to Utah tax. Lines 25-29 These lines auto-calculate. Line 30 This rate is pre-populated. Line 31-32 These lines auto-calculate. Line 32 note: Producers and refiners must by law pay half of the deduction (1 percent) to the registered retail dealers on quantities sold during the reporting period. Failure to comply with the requirement will result in the loss of this deduction. Line 33 This line auto-calculates. Line 34 If you are amending this return, enter all prepayments you made. Line 35 Add line 33, columns A, B, D, E, and F and subtract line 34. This is your net tax due.

TC-109i instr 4/24Page 2 Receipts Tab Column A See the TC-109 Matrix to determine the correct schedule for the transaction. Column B See the product code listed on the bill of lading. Column C Use the carrier name listed on the bill of lading or invoice. Column D Use the 9-digit FEIN assigned to the carrier. Column E Enter the appropriate code from the key at the top of the page. Column F Enter the state product originated in. Column G Enter the province product originated in. Column H Enter the state product was delivered in. Column I Enter the province product was delivered in. Column J Enter the name of whom you purchased product from. Column K Enter the 9-digit FEIN of the entity you purchased product from. Column L Enter the purchase date (MM/DD/YYYY) format. Column M Enter the manifest number on the bill of lading. Column N Enter the net gallons from the bill of lading or invoice. Column O Enter the gross gallons from the bill of lading or invoice. Disbursements tab Column A See the TC-109 Matrix to determine the correct schedule for the transaction. Column B See the product code listed on the bill of lading, Column C Enter the carrier name from the bill of lading or invoice. Column D Use the 9-digit FEIN assigned to the carrier. Column E Enter the appropriate code from the Mode key section at the top of the page. Column F Enter the state product was purchased in. Column G Enter the province of origin. Column H Enter the state the product is delivered in. Column I Enter the province product is delivered in. Column J Enter the designated airport code from the TC-109 matrix. Column K Enter the name of the buyer to whom you sold the product. Column L Enter the 9-digit FEIN of the entity to whom you sold the product. Column M Enter the sale date (MM/DD/YYYY format). Column N Enter the manifest number from the bill of lading. Column O Enter the net gallons from the bill of lading or invoice. Column P Enter the gross gallons from the bill of lading or invoice. References/Resources Utah Code §59-13 and §19-6-410.5 Administrative Rules R865-4D, R865-7H and R865-13G Fuel Return Product and Schedule Matrix Forms and Publications The following forms and publications provide more information:  Pub 66, Fuel Tax General Information  Pub 58, Utah Interest and Penalties Information Updates Contact the Tax Commission immediately if account information changes.  If you need to open a new business or report a change in ownership, go to tap.utah.gov.  If you need to change an address, close an outlet or account, or add or remove an officer or owner, submit form TC-69C (Notice of Change for a Tax Account). Taxpayer Resources For more information or access to online services, forms and publications, see tax.utah.gov. Y ou may also write or visit the Utah State Tax Commission at 210 North 1950 West, Salt Lake City, UT 84134-0400, or phone 801-297-7710 or 1-800-662-4335. Or email questions to misctaxes@utah.gov. ________________________________________ If you need an accommodation under the Americans with Disabilities Act, email taxada@utah.gov, or call 801-297-3811 or TDD 801- 297-2020. Please allow three working days for a response.