Proof of payment

15.1. In the case of an ACH credit transaction or Wire Transfer, the Department shall consider the tax to have been paid on the date the money is received by the State of West Virginia’s bank account. In the case of an ACH debit transaction, the Department shall consider the tax paid on the next business day after the transaction was initiated by the taxpayer. The proof of payment by the taxpayer depends on the payment method used.

15.2. Payment in an ACH Debit transaction may be proven by use of the confirmation code received from the Department when the transaction was initiated, together with a statement from the taxpayer’s bank showing a transfer that decreases the taxpayer’s account balance by the correct amount, the date of the transfer and the identity of the payee as the State of West Virginia.

15.3. Since an ACH Credit transaction is initiated and generated by the taxpayer, the taxpayer has responsibility for the proper and timely completion of the transaction. The taxpayer has the responsibility to ensure that it is provided an ACH trace number by the bank originating the transaction. This trace number; proof of the NACHA CCD+ entry showing the State’s bank routing and transit number and bank account number; and a statement from the taxpayer’s bank showing a transfer that decreased the taxpayer’s account balance by the correct amount, the date of the transfer and the identity of the payee as the State of West Virginia together, constitute proof of payment by the taxpayer.