North Carolina Administrative Code Title 17 — Revenue

17 NCAC 12A .0201

Receipt Or Invoice Requirements To Obtain Credit For Retail Fuel Purchases

Official textreports.oah.state.nc.us11 subsections

# (a)

To obtain credit for retail tax-paid purchases for a motor carrier licensed pursuant to G.S. 105-449.47, the motor carrier shall retain a receipt or invoice that establishes the purchases and payment of the tax. Examples of receipts or invoices include a credit card receipt, a microfilm or microfiche copy of the receipt or invoice, an automated vendor generated invoice or transaction list, or a computer image of the receipt or invoice. Prepaid receipts or invoices shall not be used to obtain credit for retail tax-paid purchases.

# (b)

North Carolina retail fuel purchase receipts or invoices used by a motor carrier to obtain credit for retail tax-paid purchases shall contain the following information:

# (1)

the date of purchase;

# (2)

the name and address of the seller;

# (3)

the number of gallons purchased;

# (4)

the type of fuel purchased;

# (5)

the price per gallon or total sales amount;

# (6)

a vehicle number, equipment number, or other identifier of the vehicle or equipment into which the fuel was placed;

# (7)

the vehicle license plate number and the state that issued the plate for the vehicle into which the fuel was placed; and (8) the purchaser's name. In the case of a leased vehicle, either the lessee or the lessor may submit receipts or invoices as the purchaser if the person who submits the receipts or invoices can establish a current lease agreement exists with the person required to file a return.

# (c)

Separate retail fuel purchase receipts or invoices shall be maintained for motor fuel purchased for highway vehicle use, off-highway vehicle use, and equipment use.

# (d)

Receipts or invoices used to obtain credit for retail fuel purchases shall be maintained for a period of at least four years.

Last amended: Authority G.S. 105-262; 105-449.39; 105-449.57; Eff. January 1, 1983; Amended Eff. October 1, 1991; February 1, 1990; Recodified from 17 NCAC 09I .0201 Eff. November 1, 2002; Amended Eff. August 1, 2003; Readopted Eff. November 1, 2017.

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