Data management module

# (a)

The applications contained within the valuation, assessment administration and tax collection modules are dependent upon the data management module. As such, the valuation, assessment administration and tax collection modules shall be able to interface with the data management module. At a minimum, the data management module shall consist of the fields described in this subsection, provided such fields may be contained in multiple related files.

# (1)

With respect to all real property, the following assessment administration data fields shall be required: Parcel identification number; property type; OPM approved grand list abstract codes; exemption codes; land assessment; building assessment;
total assessment; prior assessment; census tract; value; current property owner;
mailing address; property location; building permit number and building permit date.

# (2)

With respect to all real property, the following property characteristic data fields shall be required: Neighborhood code; total acreage; frontage; square feet;
zoning; construction style; construction quality grade; condition; total floor area;
number of stories; basement finish type; plumbing; heating type; cooling type;
exterior wall type; sketch dimensions, which may be in multiple fields; utilities;
year built; date of last record update; inspection date; inspected by; inspection type;
reviewed by; alpha/numeric comment field of at least 256 characters; and twenty user-defined fields.

(A) With respect to residential property, the following data fields shall also be required: Occupancy; attic; number of bathrooms; number of bedrooms; number of rooms; number of fireplaces; garage attached; garage detached; out building(s); yard improvement(s); and pool.

Office of Policy and Management § 12-62f-4

(B) With respect to non-residential property, the following data fields shall also be required: Number of stories; story height; elevator; yard improvement(s); use type by percentage of total building area or square feet; number of apartment units;
number of such units by type; net operating income; capitalization rate; and value by the income approach.

# (3)

With respect to all real property, the following ownership and sales data for an unlimited number of property transfers shall be required: Date on which a property's ownership was transferred; volume in which the deed related to such transfer is recorded; page of volume in which the deed related to such transfer is recorded; deed type; property owner; sales price; sale date; indicator of the validity of the sale; and validity code.

# (4)

With respect to all property, the following data for the tax collection process shall be required: Tax district codes; mill rates; real estate escrow code; total tax;
lien fee; tax paid; and delinquency code.

# (b)

In addition to meeting the requirements of subsection (a) of this section, a CAMA system shall allow for the detection of the following: Missing data; invalid characters; alpha/numeric values outside specified ranges; and illogical relationships among or between fields. Said system shall also allow for the editing of the data fields described in this section.