Wis. Admin. Code § Tax 9.47 — Invoicing of sales, including exchanges of cigarettes

Tax 9.47(1) (1) A true and correct invoice shall accompany the cigarettes at the time of any sale, including exchanges, between permittees or between permittees and retailers. Permittees include cigarette sellers, distributors, jobbers, vending machine operators or multiple retailers. A true and correct invoice shall contain the following information:

Tax 9.47(1)(a) (a) Names and business addresses of both parties as shown on the permit or license of each.

Tax 9.47(1)(b) (b) Date of sale or exchange.

Tax 9.47(1)(c) (c) Number of packs or cartons of cigarettes by brand and pack.

Tax 9.47(1)(d) (d) Unit price per pack or carton. The unit price of the cigarettes alone may be shown with the Wisconsin cigarette tax stated as a separate item.

Tax 9.47(1)(e) (e) Signature of the person receiving the cigarettes. In an exchange, both parties shall sign the invoice.

Tax 9.47(2) (2) When a seller, acting as a representative of a cigarette manufacturer, exchanges fresh cigarettes for dried or damaged cigarettes, the seller shall accept and receive only dried or damaged cigarettes of the brands manufactured by the seller’s employer and shall prepare and deliver with the fresh cigarettes a true and correct invoice as set forth in sub. (1) .

Tax 9.47(3) (3) When a seller, acting as a representative of a cigarette manufacturer, or when a permittee returns dried or damaged cigarettes to a distributor for return to the manufacturer and receives fresh cigarettes in exchange, the seller or permittee shall prepare a true and correct invoice as set forth in sub. (1) . Each carton of dried or damaged cigarettes shall contain only cigarettes of one brand and pack. The distributor shall verify that all of the cigarettes are stamped cigarettes.

Tax 9.47(4) (4) A clearly legible copy of all invoices evidencing a sale or exchange of cigarettes shall be retained by each of the parties to the transaction for a period of 5 years from the date of the invoice, in groups covering a period of one month each.