ARSD § 64:01:01:44 — Requirements for machine-sensible records

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64:01:01:44. Requirements for machine-sensible records.
Machine-sensible records used to establish tax compliance shall contain
sufficient transaction-level detail information so that the details underlying
the machine-sensible records can be identified and made available to the
department upon request. Sufficient transaction-level detail includes, at a
minimum, vendor name, invoice date, product description, quantity, price,
amount and type of tax, and shipping information. A taxpayer may discard duplicate
records and redundant information provided its responsibilities under this
chapter are met.
At the time of an examination, the
retained records must be capable of being retrieved and converted to a standard
record format that facilitates use of the records by the department during an
examination.
A taxpayer that does not create the
electronic equivalent of a traditional paper document in the ordinary course of
business is not required to construct such a record for tax purposes.