Neb. Admin. Code § 350-12-003.03 — The county assessor will forward the comple ted Form 521 to the Division within 45 days after t he deed was recorded

003.04 The county assessor will electronically tra nsfer the sale and property characteristic informat ion to the Division by means of electronic data files or direct entry of information into the state sales file. The transfer must occur within 45 days following the date the deed was recorded with the register of deeds. 003.04A Any electronic transfer of data files containing sale and property characteristic information must follow the format prescribed by the Division. 003.04A(1) The formatting requirements include the order, structure, file type, and naming convention of every field and file name. 003.04A(2) Specific formatting requirements are available at the Division upon request. 003.04A(3) It is the responsibility of the county a ssessor to ensure that the specific data format is implemented by any Computer Assisted Mass Appraisal (CAMA) vendor that is used by the county. 003.04B Information about the sale of property must contain data from the Form 521 including the: 003.04B(1) County number alphabetically assigned; 003.04B(2) Date of sale recorded on the Form 521 u nless information obtained suggests possessory interest passed on a different date; 003.04B(3) Date the deed was recorded; 003.04B(4) Grantor’s and grantee’s name, street ad dress, city, state, zip code, and telephone number if available; 003.04B(5) Type of deed; 003.04B(6) Like-kind exchange purchase under secti on 1031 of the Internal Revenue Code; 003.04B(7) Address of property; 003.04B(8) Legal description of property; 003.04B(9) Total purchase price including any liabilities assumed; 003.04B(10) Non-real property amount included in purchase; Nebraska Department of Revenue Title 350, Chapter 12, Rev. 07.05.2017 Property Assessment Division Sales File Regulations 7 003.04B(11) Adjusted purchase price for real estate; 003.04B(12) Documentary stamp tax amount or exemption code number, if exempt; and 003.04B(13) Recording data, including date, book, and page number. 003.04C Information about the property that sold and its characteristics must include the: 003.04C(1) Assessor location; 003.04C(2) Assessed value of land, improvements, and total assessed value on date of sale; 003.04C(3) County assessor comments; 003.04C(4) County assessor adjustment to sale price; 003.04C(5) Location identification, also referred to as parcel identification; 003.04C(6) Local system or school district code as prescribed by the Division; 003.04C(7) Parcel number(s), geocode, township, ra nge, section, quarter, subdivision, area, and block; 003.04C(8) Property classification code, including property type, zoning, location, city, status, and parcel size; 003.04C(9) Sale usability code determination of the county assessor; and 003.04C(10) Date of last inspection recorded on the property record card. 003.04D Sales of agricultural or horticultural land must include the: 003.04D(1) Agricultural land capability grouping total acres; 003.04D(2) Assessed value and acres of non-agricultural land and improvements including but not limited to home site, farm site, 003.04D(3) Assessed value for dwellings and outbuildings; 003.04D(4) Other agricultural land acres such as s helterbelt, accretion, waste, roads, and other; 003.04D(5) Non-agricultural land other acres and value not included in any other category; 003.04D(6) Total agricultural land acres and value; 003.04D(7) Total non-agricultural land in acres and value; 003.04D(8) Total recreation in acres and value; and 003.04D(9) Total wetland in acres and value. 003.04E Sales of residential parcels must include the: 003.04E(1) Number of improvements; Nebraska Department of Revenue Title 350, Chapter 12, Rev. 07.05.2017 Property Assessment Division Sales File Regulations 8 003.04E(2) Quality of construction, and the condition of the property; 003.04E(3) Square footage of primary structure; and 003.04E(4) Year built, building cost new, and sty le of residence (single family, townhouse, or duplex). 003.04F Sales of commercial parcels must include the: 003.04F(1) Square footage of primary structure, co ndition of property, construction class type, date of construction, building cost new, and cost rank of construction quality; 003.04F(2) Occupancy code(s); and 003.04F(3) Number of improvements. 003.04G When the need arises to update or change th e data that is collected for the sales file the PTA may issue a Directive.