Internal Revenue Manual
IRM 3.30.18 — Reports Teams Instructions for Work Planning and Control
Part 3. Submission Processing
Chapter 30. Work Planning and Control Section 18. Reports Teams Instructions for Work Planning and Control 3.30.18 Reports Teams Instructions for Work Planning and Control Manual Transmittal March 23, 2026 Purpose (1) This transmits revised IRM 3.30.18, Work Planning and Control, Reports Teams Instructions for Work Planning and Control. Background This IRM provides procedures for Reports Teams to adjust, verify and maintain Integrated Management Planning and Information (IMPIS) Work Planning and Control (WP&C) reports and processes. Material Changes (1) IRM 3.30.18.1.6, Terms and Acronyms - Added additional acronyms. (2) IRM 3.30.18.2 , References - Added reference for Workday. (3) IRM 3.30.18.3 , Daily Verification of Reports - Reorganized and updated Control-D Report Verification procedures. (4) IRM 3.30.18.4.1 , Related PCA Information Listings, Error Registers and Reports - Clarified Run Frequency. (5) IRM 3.30.18.5.1 , Employee Master File (EMF) Update Process - Added reference to Exhibit 3.30.18-2, EMF Type Change Selection (6) IRM 3.30.18.5.1.2 , Review and Research of EMF Records for Weekly Update - Reorganized EMF Queries and updated procedures. (7) IRM 3.30.18.5.3 , OFP Updates - Updated Reports Team responsibilities regarding OFP Updates. (8) IRM 3.30.18.5.4, Review and Processing Form 6489, IPR Adjustments - Updated research and review procedures. (9) IRM 3.30.18.5.5 , Prepare Managers Performance and Abstract Adjustments - Updated research and preparation procedures. (10) IRM 3.30.18.7.4 , Review and Code PCA-05-45, Period Data Posting Error Register - Added research and preparation procedures. (11) IRM 3.30.18.7.6 , Early Review of EMF Actions for New Week - Added subsection with information previously in 3.30.18.8. (12) IRM 3.30.18.8, Project PCC Production Control and Performance Reporting (PCC) - Restructured to include the following: IRM 3.30.18.8.1, Related PCC Information Listings, Error Registers and Reports - IRM 3.30.18.8.2, Adjustment and Control Record Layouts IRM 3.30.18.8.3 , Notify Campuses Daily When Batch or Adjustment Records on PCC Daily Registers - Revised Reports Team procedures for notifying campuses of PCC Daily Register Errors, including instruction previously in IRM 3.30.18.13. IRM 3.30.18.8.4 , Verify Performance Adjustment Records from Prior Day Input - Added subsection with information previously in 3.30.18.8 IRM 3.30.18.8.5 , Review and Processing Form 4465, Daily Production Adjustments Log - Added subsection for Production Adjustment Review and Processing procedures. IRM 3.30.18.8.6 , Balance the PCC-22-40, Daily Production Report - Program Sequence - Added subsection with information previously in 3.30.18.8 IRM 3.30.18.8.7 , Review for Negative Inventories of Programs That Use Unit Production Records (UPC) - Added subsection with information previously in 3.30.18.8 (13) IRM 3.30.18.9, WP&C Maintenance Processes - Subsection reorganized to include following: IRM 3.30.18.9.1, PCC-01-40, Service Center Master POF Listing Clean-up (3,9 Record) - Revised Reports Team procedures for Service Center Master POF Listing Record Clean-up. IRM 3.30.18.9.2 , Control Record Updates - Updated subsection to include all control record types. IRM 3.30.18.9.2.1 , Daily Production Report (DPR) Control Deck Updates - Added subsection to IRM 3.30.18.9.2.1.1, PCC-10-81, DPR Program Sequence Control Deck - Added subsection with information previously in 3.30.18.16.2. IRM 3.30.18.9.2.1.2, PCC-24-80, DPR Org Level Control Deck - Added subsection with information previously in 3.30.18.16.3. IRM 3.30.18.9.2.2 , PCC-26-40, Selected Master Data File Fast Print Control Record - Added subsection with information previously in 3.30.18.16.4. IRM 3.30.18.9.2.3 , PCC-46-80, Employee Category Record - Added subsection with information previously in 3.30.18.16.5. IRM 3.30.18.9.2.4 , PCC-60-81, Summary Performance and Cost Control Record - Added subsection with information previously in 3.30.18.16.5. (14) Exhibit 3.30.18-1 , Control-D Reports - Added exhibit list of Control-D reports for verification. (15) Exhibit 3.30.18-2 , EMF Type Change Selection - Added exhibit list of EMF Type Change Selection options. (16) Exhibit 3.30.18-3 , EMF Update Fields - Added exhibit list of significant fields for EMF Updates. (17) Exhibit 3.30.18-4 , Managers Performance and Abstract Adjustments - Added exhibit to assist Reports Team in determining BBTS input fields and cost for Managers Performance and Abstract Adjustments. (18) Exhibit 3.30.18-5 , BBTS Production Adjustment Input - Added exhibit of BBTS Production Adjustment input and verification. (19) Throughout: Made editorial changes to clarify, reorganize and remove duplicate content. Incorporated plain language and updated grammar, titles, website addresses and references. Effect on Other Documents IRM 3.30.18, dated July 22, 2025, is superseded. Audience The Submission Processing Reports Teams that update and correct WP&C data used in creation of performance and production reports. This IRM should be used with IRM 3.30.19, Production Control and Performance Reporting, and 3.30.50, Project PCA Production Control Accounting, by the Submission Processing Reports Teams to process WP&C data. Effective Date (03-23-2026) Scott Wallace Director, Submission Processing Taxpayer Services Division
Program Scope and Objectives
3.30.18.1 (03-23-2026) Program Scope and Objectives Purpose: This IRM includes instructions for Reports Teams that perform support functions for Integrated Management Planning and Information System (IMPIS), Work Planning and Control (WP&C). WP&C encompasses four separate component systems, Project PCA Production Control and Accounting (PCA), Project PCB Workload Scheduling (PCB), Project PCC Production Control and Performance Reporting (PCC), and Project PCD Control Data Analysis (PCD). WP&C is utilized for workload and resource planning by many of the Business Operation Divisions (BOD's). See IRM 3.30.19.2, for a complete list of BOD's that utilize WP&C. Audience: The primary users of the IRM are Submission Processing Reports Teams employees, analysts, and managers assigned to the Submission Processing Campus Accounting Operations in Kansas City, Missouri and Ogden, Utah. Policy Owner: Director, Taxpayer Services (TS), Submission Processing (SP) Project PCA Production Control Accounting is assigned to Submission Processing (SP), Program Management Process Assurance Branch (PMPA), Monitoring Section (C:DC:TS:CAS:SP:PM:M) Project PCB Workload Scheduling is assigned to the SP PMPA Resource Section (C:DC:TS:CAS:SP:PM:R). Project PCC Production Control and Performance Reporting and Project PCD Control Data Analysis are assigned to the SP PMPA Monitoring Section (C:DC:TS:CAS:SP:PM:M). Reports Team Managers should refer issues with policy or procedure information to the Submission Processing HQ WP&C Analyst(s) and HQ OFP Coordinator(s). Program Owner: The Integrated Management Planning Information System (IMPIS) Work Planning and Control (WP&C) is owned by Taxpayer Services, Customer Account Services, Submission Processing (C:DC:TS:CAS:SP). Primary Stakeholders: The primary stakeholders are Management officials who rely on accurate Work Planning and Control data.
Background
3.30.18.1.1 (03-23-2026) Background This IRM is to be used in conjunction with IRM 3.30.19, Production Control and Performance Reporting, and IRM 3.30.50, Project PCA Production Control Accounting. Important explanations, information, and instructions are included in these IRMs. Two mainframe UNISYS computers, one at Enterprise Computing Center (ECC-MCC) and the second at Enterprise Computing Center (ECC-MEM) support WP&C processing. Each mainframe is partitioned with five separate operating processes that create a total of ten sets of WP&C reports. Data sent to each of the mainframe computers is divided by an Employee Master File (EMF) Indicator or by a Service Center Code. Reports created by the four mainframe computer projects are numbered and the first three alphabetical digits of the report indicate what project (or string) of the computer run that creates the report. For example, PCC-60-40 is the weekly Managers Report created from the weekly Project PCC run. Mainframe output (reports) created include information listings, error registers, and reports used to monitor resource and production information. Lists of output can be found in the section of this IRM for each Project. The PCC daily reports have control records that tell mainframe programming what organization and program codes to print on the report. PCC weekly reports have control records that tell mainframe how to compile or roll-up the data. PCA and PCC reports have date records that are maintained by Information Technology. These records or "date cards" as they are referred to, tell the mainframe what date to put on the report and how to compile the cumulative data. This IRM cannot address every possibility that may arise while adjusting, verifying and maintaining WP&C reports. It may be necessary to refer the issue to the Reports Team leads and/or managers to determine the proper corrective action.
Authority
3.30.18.1.2 (03-23-2026) Authority Management within each campus environment must communicate security standards contained in IRM 1.4.6, Managers Security Handbook, to employees and establish methods to enforce them. Employees must take required precautions to provide security for the documents, information, and property they handle while performing official duties. It is the responsibility of the user of information from this system to protect Personally Identifiable Information (PII) from unauthorized use, access, disclosure or sharing IRM 10.5.1, Privacy Information Protection and Data Security Policy and Guidance. IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2.3 Internal Management Documents System-Internal Revenue Manual (IRM) Process, IRM Standards, and elevated through appropriate channels for executive approval.
Roles and Responsibilities
3.30.18.1.3 (03-23-2026) Roles and Responsibilities Submission Processing, Program Management Process Assurance Branch, Monitoring Section is responsible for the information in the IRM. The Monitoring Section makes changes as needed. Reports Team Responsibilities include, but are not limited to the following: Verify all output from WP&C daily and weekly runs are loaded to Control-D, that reports are dated correctly and contain the accurate input files. Prepare, review and monitor posting of employee salary information to the Employee Master File (EMF) via personnel actions received from HRConnect. Prepare, review and monitor Form 3081, Employee Time Report, information input through Totally Automated Personal System (TAPS) Single Entry Time Reporting (SETR). Review, maintain, and update children function and program codes in the OFP (Organization Function Program) Consistency File. Review, maintain, and monitor posting of individual performance data. Verify and adjust daily production information. Ensure accurate posting of data from error registers. Verify that reports that are rerun are accurate and complete. Protect Personally Identifiable Information (PII) from unauthorized use, access, disclosure or sharing IRM 10.5.1 Privacy and Information Protection, Privacy Policy. Exercise sound judgement when responding to questions regarding WP&C processes from managers, analysts and other employees.
Program Management and Review
3.30.18.1.4 (07-22-2025) Program Management and Review Program Reports: The program reports provided in the IRM are for identification and balancing purposes for the Submission Processing Reports Teams management assistants. Program Effectiveness: The program effectiveness is determined by Submission Processing Reports Teams management assistants being able to successfully identify, resolve and/or elevate issues that pertain to WP&C Report accuracy.
Program Controls
3.30.18.1.5 (07-22-2025) Program Controls WP&C reports used by the Reports Team for balancing are on the Control-D/Web Access server, which has a login program control. The Batch/Block Tracking System application, used by the Reports Team for production and performance adjustments, has a login program control. It is the responsibility of the user of information from this system to protect Personally Identifiable Information (PII) from unauthorized use, access, disclosure or sharing IRM 10.5.1, Privacy Information Protection and Data Security Policy and Guidance.
Terms and Acronyms
3.30.18.1.6 (03-23-2026) Terms and Acronyms Acronym Description ABC Alpha-Numeric Block Control BBTS Batch Block Tracking System ISRP Integrated Submission and Remittance Processing EMF Employee Master File FA Functional Area HQ Headquarters IPR Individual Performance Report LCT Local Campus Time MEPS Measured Employees Performance System OFP Organization Function Program Org/org Organization PAC Program Activity Code (also called FAC - Functional Activity Code) PCA Production Control Accounting PCC Production Control and Performance POF Program Organization Function SETR Single Entry Time Reporting TAPS Totally Automated Personnel System UPC Unit Production Record
Related Resources
3.30.18.1.7 (07-22-2025) Related Resources The following IRMs contain specific requirements and instructions for each of the IMPIS component systems mentioned previously and for the Reports Team that processes correction data and maintains the system: IRM Title Project IRM 3.24.30 Data Controls PCD IRM 3.24.50 Campus Performance Evaluation Reporting System PCA IRM 3.30.19 Production Control and Performance Reporting PCC IRM 3.30.20 Organization, Function, and Program (OFP) Codes PCA-02 IRM 3.30.50 Project PCA Production Control Accounting PCA IRM 3.30.126 Control Data Analysis PCD IRM 3.30.127 Workload Scheduling PCB
References
3.30.18.2 (01-09-2017) References This section contains forms, date cards, control records, EMF Indicators and Service Center Codes.
Workday
3.30.18.2.1 (03-23-2026) Workday Where procedures reference a day or days, those days are always to be considered workdays unless otherwise specified as calendar days. Workdays or business days are defined as non-holiday Monday through Friday days, unless otherwise specified. Typically Monday is the first workday of the week and Tuesday is the second workday of the week. When Monday falls on a holiday, WP&C weekly processing is moved one day from Monday and Tuesday to Tuesday and Wednesday.
Forms
3.30.18.2.2 (01-09-2017) Forms The following Forms are referenced throughout this IRM. Form Number Form Title 3081 Employee Time Report (with last 4 digits SSN) 3081-A 3081 Back-up Sheet 3081-B (ISRP) 3081 for ISRP (with Full SSN) (Electronic Only) 4464 Daily Performance Adjustments Log (Electronic Only) 4465 Daily Production Adjustments Log (Electronic Only) 5406 Batch Profile Adjustment Log (Electronic Only) 6489 IPR Adjustments (Electronic Only) 8069 Managers Performance Adjustments Log (Electronic Only) 8209 Employee Detail Adjustments Log (Electronic Only)
Control Records and Date Cards
3.30.18.2.3 (01-09-2017) Control Records and Date Cards The following date cards and control records are referenced throughout this IRM. Control Record Number Control Record Name Frequency PCA-03-31 Process Control Record (Weekly Date Card) Weekly PCC-01-80 Weekly Date Record (Weekly Date Card) Weekly PCC-10-80 Daily Date Record (Daily Date Card) Daily PCC-10-81 Daily Production Report Program Sequence Control Deck Variable PCC-24-80 Daily Production Report Organization Sequence Control Card Variable PCC-26-80 Selected Master File Print Control Records Variable PCC-46-80 Employee Category Record Variable PCC-60-81 Performance and Cost Control Record Variable
Employee Master File (EMF) Indicator for TAPS/SETR Processing of PCA Data
3.30.18.2.4 (03-23-2026) Employee Master File (EMF) Indicator for TAPS/SETR Processing of PCA Data The following EMF Indicators are used in TAPS/SETR to separate records for each WP&C. Assigned Campus WP&C EMF Indicator Andover ANSC Atlanta ATSC Austin AUSC Brookhaven BSC Cincinnati CSC Fresno FSC Kansas City KCSC Memphis MSC Ogden OSC Philadelphia PSC Organizations Not On WP&C XWPC
Service Center Codes for ISRP Processing of PCA Data
3.30.18.2.5 (03-23-2026) Service Center Codes for ISRP Processing of PCA Data Following are the Service Center Codes used in ISRP transcription to separate the work for each WP&C. Campus Location Service Center Code Number Andover 08 Atlanta 07 Austin 18 Brookhaven 19 Cincinnati 17 Fresno 89 Kansas City 09 Memphis 49 Ogden 29 Philadelphia 28
Daily Verification of Control-D Reports
3.30.18.3 (03-23-2026) Daily Verification of Control-D Reports At the beginning of each workday verify that all the reports from the previous evening's runs are loaded to Control-D. The reports to be verified are listed in Exhibit 3.30.18-1, Control-D Reports. Not all reports load to Control-D for all sites. Each Reports Team employee will need to familiarize themselves with what reports load for their site. Note: A master list of all Control-D Reports and folder location within Control-D is maintained on the Reports Team SharePoint. Open the Control-D Reports Daily Verification spreadsheet for the site and initial beside each report on the listing after verifying that the report number, report or run date and all data is present. If a report is missing, notate the status on the Control-D Reports Daily Verification spreadsheet, elevate the report to the Reports Team lead and manager. The Reports Team lead will access EONS to determine whether the report contained data. Reports that do not have data do not need to be elevated to the HQ WP&C Analyst(s). If EONS has a blank report, "EONS BLANK" should be notated on the Control-D Reports Daily Verification spreadsheet. After completing the verification steps, save the Control-D Reports Daily Verification spreadsheet, save it to the Reports Team Shared Drive in the correct folder.
Project PCA Production Control Accounting (PCA)
3.30.18.4 (03-23-2026) Project PCA Production Control Accounting (PCA) On the first workday of the new week PCA employee hours, employee volume, and adjustment data is filtered through the PCA-01 Employee Master File table and the PCA-02 OFP table. Costing data is calculated using each employee's PCA-01 Employee Master File information. Data that does not pass the validity checks falls out to the PCA-03 error register and is worked by Reports Teams. After the corrections are re-entered the PCA hours and cost are combined with the cumulative PCA data. PCA data is compiled with the weekly PCC data to create the weekly WP&C output reports. The project contains raw employee hours and employee production counts received from SETR, adjustment data input through ISRP and the PCA-01 Employee Master File. The EMF is updated through SETR. The project also contains the PCA-02 Organization Function Program (OFP) Consistency File. The PCA-02 is updated through the OFP Website and ISRP.
Related PCA Information Listings, Error Registers and Reports
3.30.18.4.1 (03-23-2026) Related PCA Information Listings, Error Registers and Reports Related Weekly PCA information listings, error registers and reports. Report Number Report Name Run Frequency PCA-01-42 Employee Master Adjustments and Analysis Report Workday 1 Workday 2 PCA-01-43 Employee Master Adjustments and Salary Updates Control Listing Workday 1 Workday 2 PCA-01-44 Employee Master List Report Workday 1 Workday 2 PCA-01-45 Employee Status List Report Workday 1 Workday 2 PCA-02-41NO OFP Consistency File Update Report (National) Workday 1 Workday 2 PCA-02-42NO OFP Consistency File List (National) Workday 1 Workday 2 PCA-02-43NO Sub-Functions Without Parents List and Missing Parent Functions (National) Workday 1 Workday 2 PCA-02-41 OFP Consistency File Update Report (Campus) Workday 1 Workday 2 PCA-02-42 OFP Consistency File List (Campus) Workday 1 Workday 2 PCA-02-43 Sub-Functions Without Parents List and Missing Parent Functions (Campus) Workday 1 Workday 2 PCA-03-41 Period Data and Cum File Adjustments Controls Listing Workday 1 Workday 2 PCA-03-43 Final Time Error Register Report Workday 1 Workday 2 PCA-03-44 Final Adjustment Error Register Report Workday 1 Workday 2 PCA-03-45 Final No Time Error Register Report Workday 1 Workday 2 PCA-04-41 Individual Detail Summary Report Workday 2 PCA-04-42 Employee Time Report Workday 2 PCA-05-41 Special Employment Programs Register Workday 2 PCA-05-42 Special Employment Programs Summary Report Workday 2 PCA-05-43 Current Grade to Prior Grade Transfer History Listing Workday 2 PCA-05-45 Period Data Posting Mismatch/Error Register Workday 2 PCA-05-46 Individual Performance History Adjustment Report Workday 2 PCA-05-47 Cum Files Updates Controls Listing Workday 2 PCA-07-43 Cum File Leveled Performance Report Workday 2
Workday 1 Initial Pass (1st Pass) Processing
3.30.18.5 (03-23-2026) Workday 1 Initial Pass (1st Pass) Processing WP&C weekly processing begins with Initial Pass processing on the evening of the first workday of the week. The following systems provide input files: System File Name Input Data OFP Web PCA-02-21 National OFP updates ISRP ISR-01-22 Campus OFP updates IPR Adjustments TAPS/SETR PCA-01-32 EMF updates TAPS/SETR PCA-03-11 Employee hours and volume PCA-03 Initial Pass error registers (PCA-03-41 through PCA-03-45) are created by mainframe processing.
Employee Master File (EMF) Update Process
3.30.18.5.1 (03-23-2026) Employee Master File (EMF) Update Process On the first workday of the new week, access the Reports Unit EMF module in SETR and generate, review and input EMF updates. The actions provided by SETR are received from daily transmissions of employee Personnel Actions (PAR) information from HRConnect. Review and research update actions in the SETR EMF Reports Unit module for inconsistencies in the information provided. HRConnect is a world-class human resource system owned by the Department of Treasury. When determining the correct employee information to post to the PCA-01 EMF, HRConnect is the system of record. If the information in the SETR EMF and/or SETR history does not agree with the information in HRConnect, post the data from HRConnect to the PCA-01 EMF. EMF updates must be done by 5PM EST and only on Workday 1 or Workday 2. See Exhibit 3.30.18-2, EMF Type Change Selection, for a current listing of EMF Type Changes. See Exhibit 3.30.18-3 , EMF Update Fields, for a description of fields involved in EMF Updates. Additional information regarding the Employee Master File may be found in IRM 3.30.50.2.2, Employee Master File. See IRM 3.30.50.2.4, Master Adjustment Record, for more information.
Steps to Generate the EMF Update Records
3.30.18.5.1.1 (03-23-2026) Steps to Generate the EMF Update Records Take the following actions to generate the SETR EMF Update Records. Step Action 1 After you have logged on to SETR successfully. Use the EMF Job Aid located on the Reports Team SharePoint to access the EMF Reports Unit module. 2 Print the delete records generated by SETR EMF programming. From the SETR Main Menu: Select the EMF Reports Unit module. Select the EMF List. Select Query. Use the Query EMF Listing or the EMF Job Aid to check mark the required fields in the EMF List. Input the 3- or 4-digit EMF Indicator. Click on the radio button in front of Full. When the EMF List appears, click the Print button in the right-hand corner of the screen. 3 Delete the SETR EMF cron. From the SETR Main Menu: Select EMF Reports Unit module. Select the EMF List. Click on the Delete Tab. When the Delete EMF Screen appears select the campus for deletion from the scroll down box. Click the EMF Date and Count and Submit. A message indicating the delete is successful will appear in the Delete EMF Window. Click on the Close Window button. 4 Generate the SETR EMF update records. Verify the EMF Date is the current Monday date. Use a range of dates that includes the previous two weeks. From the SETR Main Menu: Select EMF Reports Unit module. From the Delete the EMF Window, click on the EMF Menu from the drop-down window. Select Generate EMF Records. When the EMF box opens, select the campus for generation. Check the EMF Date to ensure it is the correct Monday date. Enter the Start Date and End Date for the current two-week period that begins on the second Sunday prior to the current weekday. (The end date will be the first Saturday prior to the current weekday.) Note: For End of Quarter split week processing input the date range provided by the HQ WP&C Analyst(s) on the End of Quarter Processing Calendar. Click Submit. A display window will open and the message "EMF generating, this may take some time" will display. When the message changes to "DONE" generation is complete.
Review and Research of EMF Records for Weekly Update
3.30.18.5.1.2 (03-23-2026) Review and Research of EMF Records for Weekly Update Review and research the EMF list including the list of deletes printed prior to generating the EMF. Review all EMF Lists generated. When an inconsistency is present in the Transaction Code and the Work Status: Review the employee's prior week 3081 for the week being processed against the work status discrepancy. Determine if the time posted matches the EMF information. If needed, access HRConnect to verify if the current action information matches the information in the SETR EMF update. If the action history does not match the prior week 3081, contact the Manager to determine the correct information. Record the changes needed on the printed list for use when inputting the change to the SETR EMF record. Verify that the SETR EMF record that is present has an EMF Indicator for the EMF being worked and update the Work Status to reflect the outcome of research. Using EMF Job Aid, review and update the following EMF records from EMF generation each week for inconsistencies. EMF Query Action Type Change - blank Transaction Code - DELETE Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the T&A/ 3081 line are different, contact the employee and/or manager to verify which org code the hours should be reported to. If the hours should be posted to the Service Center, verify information on the most current PCA-01-44 to verify they are the same. If they are the same, no update is needed. If the information is different, then update to a change action in EMF. If the employee is temporarily on another assignment outside of the Service Center, place employee in work status 2. If the employee is permanently assigned outside of the Service Center, place employee in work status 3. Salary *** Select EMF Reports Unit module Select Reports Select EMF Change Notice Select the Service Center Select Submit Identify the employees that have asterisks in their Salary Amounts. Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, place employee in work status 1. If the employee does not have hours posted to the EMF being worked, place employee in work status 2 or 3. Update the "Over" money amount to the same amount found in the "Regul." money amount box. If there are asterisks in all but the "Annual Salary" and "S/D," input 9s for all the other boxes. Grades Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. Look for grades that are not valid alpha or numeric characters in SETR. Verify and/or correct employee work status. If the EMF contains either ESO or SES they must be changed to SE1 for it to be a valid action. If the grade does not contain the proper 3-digit grade/step (i.e. 073 which is Grade 7 step 3), research HRConnect for Employee's grade and step and input the correct grade and step. XXX - Future Effective Date Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. The majority of the XXX employees will not have hours posted to the EMF being worked or will not be in SETR. They can be removed from the EMF listing. If they do have hours posted to the EMF being worked and are on the PCA-01-44, update their action and place employee in work status 1. If they do have hours posted to the EMF being worked and are not on the PCA-01-44, update their Transaction Code to an ADD, Type Change Action, and place employee in work status 1. Effective Date Older than 9+ months Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, place employee in work status 1. Update effective date and type change fields if needed. If the employee does not have hours posted to the EMF being worked and is not on the PCA-01-44, remove the employee from the EMF listing. Type Change - blank Transaction Code - ADD Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, verify the TRANS CODE is an "Add," verify the employee in work status 1, place a zero "0" in the Saved Rate Indicator box, and submit the action. If the employee does not have hours posted to the EMF being worked and is not on the PCA-01-44, remove the employee from the EMF listing. Transaction Codes Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, verify the TRANS CODE is an "Add," verify the employee is in work status 1, place a zero "0" in the Saved Rate Indicator box, and submit the action. If the employee does not have hours posted to the EMF being worked and is not on the PCA-01-44, remove the employee from the EMF listing. Type Change - TER Work Status - Working, Non-Working "TER" type changes should never go through with work status of "1-Working" or "2-Non-Working." Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the T&A line shows 99990 and the no hours box is checked, place employee in work status 3. If the employee has time posted to the EMF being worked and is on the PCA-01-44, verify the last action and date for the employee, update the Type Change field to "RPT," and place employee in work status 1. Update effective date and type change fields if needed. Note: No hours should be posted after the TER effective date. If hours are posted, contact the manager to update SETR. Type Change - blank Work Status - Terminated Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, update the Type Change "RPT" and place employee in work status 1. Check HRConnect to verify the date the employee's employment terminated. If it matches the effective date in the employee's EMF history, no action required. If the employee does not have hours posted to the EMF being worked and no longer works for the IRS, update the Type Change to "TER." Type Change - DEA Work Status - Working, Non-Working, Terminated Research HRConnect to verify the effective date matches the EMF action. Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, verify the last action for the employee and place the employee in work status 1 or 2. Update effective date and type change fields if needed. If the employee does not have hours posted to the EMF being worked, place employee in work status 3. Note: No hours should be posted after the DEA effective date. If hours are posted, contact the manager to update SETR. Type Change - blank; Work Status - Working, Non-Working, Terminated Detail Status - Inside or Outside Service Center Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, verify if the employee is detailed to the site being worked on HRConnect. If information matches, no action required. If the SETR T&A/ 3081 line are different, contact the employee and/or manager to verify which org code the hours should be posted to. Update the EMF accordingly. If the SETR T&A/ 3081 line match, update the org code the hours should be posted to in EMF and ensure the employee is in the correct work status. If the employee does not have time posted to the EMF being worked, is on the PCA-01-44 but does not belong to your Service Center, place employee in work status 2 or 3. Type Change - blank Work Status - Non-Work Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, place employee in work status 1. If the T&A Org Code field reflects 9XXXX, no action is required. If employee has hours reported other than furlough (59815) or suspension (59845), place employee in work status 1. If the employee does not have time posted to the EMF being worked and is on the PCA-01-44, place employee in work status 2. If the employee is reporting hours to furlough (59815) or suspension (59845) and the "No Hours Reported" box is checked, no action is required. If the employee no longer works for the Service, updated the Type Change to "TER," update the effective date and place employee in work status 3. Type Change - LWP Work Status - Working, Terminated Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has hours reported to LWOP (59811, 59812, 59813, 59814), no action is required for employees in work status 1. If the SETR T&A line shows 99997 and the "No Hours" box is checked, place the employee in work status 2. Research HRConnect to verify if the employee has been terminated. No action is required if the employee is in "Terminated" status. Type Change - FUR Work Status - Working, Terminated "FUR" type changes should never go through as WORK STATUS "Working" or "Terminated". Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has hours posted other than furlough (59815), verify the last action for the employee, update the change type and place the employee in work status 1. If the employee is posting all hours to furlough (59815), or the T&A line shows 99995 and the "No Regular Hours" box is checked, place the employee in work status 2. If the employee no longer works for the Service, update the Type Change to "TER" and place the employee in work status 3. Note: No hours should be input after the FUR effective date. If hours are posted, contact the manager to update SETR. Type Change - SUS, Work Status - Working, Non-Working, Terminated "SUS" type changes should never go through as WORK STATUS of "Working" or "Non-Working". Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has hours posted other than suspension (59845), verify the last action for the employee, update Type Change Field to "RPT" and place the employee in work status 1. Update effective date if needed. If the employee is posting all hours to suspension (59845) and the "No Regular Hours" box is checked, verify the work status is 2. If so, no action is required. If the employee no longer works for the Service, update the Type Change to "TER, " and place the employee in work status 3. Update effective date if needed. Type Change - RTD Work Status - Working, Non-Working, Terminated "RTD" type changes should never go through as WORK STATUS "Non-Working" or "Terminated". Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44 in work status 1, no action is required. If the employee doesn't have time posted to the EMF being worked, verify the last action for the employee and place the employee in work status 2 or work status 3. Update effective date and type change fields if needed. Type Change - APP Work Status - Working, Non-Working, Terminated Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, place the employee in work status 1. If the employee doesn't have time posted to the EMF being worked and the "No Regular Hours" box is checked, place the employee in work status 2. If the employee no longer works for the Service, place the employee in work status 3. Update effective date if needed. Type Change - blank Org Code - 00* Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. 00* are not WP&C Organizations. The Org Code will need to be updated to reflect a valid WP&C Org. Compare the HRConnect assigned Org Code to the SETR 3081 line Org. Update the Org Code and PAC code for the employee. Type Change - COR Work Status - Working, Non-Working, Terminated Review the employee's prior week 3081 to see where their hours are being posted to for the prior week. If the employee has time posted to the EMF being worked and is on the PCA-01-44, place the employee in work status 1 and update the change type. If the employee doesn't have time posted to the EMF being worked, verify the last action for the employee and place the employee in work status 2 or 3. Update effective date if needed. After completing the review and annotation of the xSC EMF Actions Listing tool, save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). The naming format is xSC EMF Actions Listing MMDDYYYY where: xSC - 3 or 4-digit Campus EMF Indicator MMDDYYYY - Workday 1 date the EMF list was generated Count and record the number of SETR EMF records that will be output. Check the SETR EMF generation counts to determine if additional delete records have been generated by Reports Teams that generated the EMF after the site that is being worked. If additional delete records are present, verify that the record was worked when the original delete list was worked and if so, delete the additional record generated.
Form 3081 (3081) Validation and Lockout
3.30.18.5.2 (03-23-2026) Form 3081 (3081) Validation and Lockout All employees for Organizations that report to WP&C are required to input 3081 hours and volume information into SETR by close of business on Friday. Managers are required to validate this information in SETR by close of business on Friday and make corrections no later than 10 a.m. LCT the first workday of the week and re-validate. When the 3081 data is for Week 2 of the Pay Period, Managers are required to validate and sign. WP&C processes data for Week 1 and Week 2 of the Pay Period separately. Payroll processes the data for both Week 1 and Week 2 of a Pay Period at the end of Week 2. The Non-Validated Org Code List is generated from the SETR Reports Unit module. The report provides a list of Organizations that have not validated in Week 1 of the Pay Period and have not validated and/or signed their 3081 data in Week 2 of the Pay Period. Reports Teams monitor the Non-Validated Org Code List and contact Managers of Non-Validated and Unsigned Organizations that report to WP&C. The SETR Representatives monitor and contact Managers of Non-validated Non-WP&C Organizations. At the beginning of the shift on the morning of the first workday of the week, Reports Teams will run a Non-Validated List to get a baseline list of Organizations not validated. Starting at 8:00 a.m. LCT, another report should be run, and emails should be sent to Managers of Organizations that have not validated. At 9:45 a.m. LCT, another report should be run, and Managers should be contacted via TEAMS or telephone. At 10 a.m. LCT, a final report should be run. Send the Reports Team Managers a list with the Level 2 Level 3 Organization Code and the name of the Managers by email. At 2 p.m. EST, when all Organization Codes have validated, notify the Reports Teams Manager that all Organization Codes are validated. The Reports Team Manager will lock SETR by EMF Indicator. All EMF Indicators must be locked no later than 3 p.m. EST on the first workday of the Pay Period. This is the time that SETR begins to transmit payroll data to the National Finance Center.
OFP Updates
3.30.18.5.3 (03-23-2026) OFP Updates Updates to the PCA-02 OFP Consistency File are processed in the evening of the first workday and second workday of the work week. Updates are provided on Form 5948, OFP Consistency File Input update. All Form 5948 requests are submitted to the HQ OFP Coordinator(s) from the site OFP Coordinators. On the morning of the second workday and/or the morning of the third workday after an OFP update has occurred, the PCA-02-41 can be used to verify the records successfully updated. See IRM 3.30.50.3, OFP Consistency File and Reports, for more information.
Review and Processing Form 6489, IPR Adjustments
3.30.18.5.4 (01-09-2017) Review and Processing Form 6489, IPR Adjustments When a manager makes a correction to an employee's Time and Attendance information after the hours and volume have been output to WP&C a Form 6489, IPR Adjustments, is required to adjust the employee's time that posted to WP&C. Form 6489 are received through each Reports Team email inbox. The lines from each Form 6489 received should be combined prior to submission to ISRP for transcription. Verify the following information is present on Form 6489: Field Data Contact Information Preparer Name, Title, Phone Number, and Date Organization Employee's 5-digit org code that is being adjusted. (3081 line in SETR) Function 3-digit function code being adjusted Program 5-digit program code being adjusted SSN Employee's full SSN Last Name Employee's full last name Hours Time being adjusted in tenths (i.e., 0.1). If hours are being taken out the minus (-) must be in front of the hours (i.e., -0.1). If hours are being removed, verify enough hours are available to cover the time being removed under each OFP combination. If hours are detailed, use that Org for the adjustment. Volume Volume being adjusted to make the weekly total correct. If volume is being taken out the minus (-) must be in front of the volume (i.e., -1). If the IPR is for a Submission Processing organization, and they are measured employees, verify volumes on the WEEKLY IPR report in Control-D. A/C PERS 2 - Program has not been used yet during this quarter (first time) 4 - Program has already been used during this quarter B - Program was not used during the prior quarter (only use during Apr-Jun, for week ending date Jan-Mar) D - Program has been used during the prior quarter (only use during Apr-Jun, for week ending date Jan-Mar) M/C PERS 1 - Measured program (program with hours and volume) 2 - Unmeasured program (program with hours only) Grade Employee's grade at the time the hours were posted. This mustmatch the PCA-01-44 for the week ending date on the IPR. If that grade is different on the current PCA0144 then you update the RC PERS to the 2 (prior grade). If the grade matches on the PCA-01-44 to the week ending date on the PCA-01-44 and the current PCA-01-44, then the RC PERS would be 1 (current grade). IR managers go in as the grade and the step will be blank. R/C PERS 1 - Adjusting employee's current grade 2 - Adjusting employee's prior grade Week Ending The week ending the adjustment is for (mm-dd-yyyy) Step Employee's step at the time the hours were posted. Time Code Same time code used when time was input in SETR Class Code 1 - Permanent 2 - Seasonal; Part-Time Perm 3 - Intermittent 4 - TEMP 5 - Term If there is missing data that is not resolved by research, gather all information needed and contact the originator of the IPR. Hours posted to furlough OFP 990-59815 are not submitted to ISRP for transcription. Prepare all forms collected for the week and send them to ISRP for transcription per the instructions in IRM 3.30.18.5.6, Preparation for ISRP Processing, and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is IPR xxSC AAA MMDDYYYY total XX where: xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file Prior Quarter IPRs can be submitted during April – June period, if the IPRs are submitted with weekending dates in January – March. Note: KCSC will submit TAS (Org 13xxx) IPRs for prior quarters. See IRM 3.30.50.5.2, Create Cum File Adjustment Records, for more information.
Prepare Managers Performance and Abstract Adjustments
3.30.18.5.5 (03-23-2026) Prepare Managers Performance and Abstract Adjustments Form 6489, IPR Adjustments is the main document for adjusting the PCC-60-40, Managers Report and the PCC-46-40, Abstract Report. Manager Performance Adjustments correct the PCC-60-40, and if a PAC is input, it will also correct the basic hours on the PCC-46-40. Daily Performance Adjustments correct only the PCC-46-40. Use the PCA-01-44 when researching salary information that will be used to compute the cost information for Managers Performance and Abstract adjustments. Since this file is updated weekly, be sure to use the salary information, from the Correction Pass for the week ending being adjusted. To prepare Form 8069, Managers Performance Adjustment: Record on the Form 6489 the employee's salary, Management Activity Code and Funding Code from the PCA-01-44 for the week ending on the adjustment. Combine the total hours by OFP combination on the Form 8069. List the hours and rate for each entry on the IPR for an OFP combination in the Hourly Rate field, calculate the hours times the rate, list the total and add the totals together to arrive at the overall cost for each OFP combination. Input the combined totals into the Managers Performance Adjustment Log screen in BBTS. The information gathered for Form 8069 will be used to prepare Form 4464, Daily Performance Adjustment Log, and the adjustments will be entered into the Daily Performance Adjustment Log screen in BBTS. See Exhibit 3.30.18-4 , Managers Performance and Abstract Adjustments, for more information
Preparation for ISRP Processing
3.30.18.5.6 (03-23-2026) Preparation for ISRP Processing Data records presented to ISRP for transcription are output on the first and second workday of each week. Present the records to ISRP according to the agreed Control Procedures for each Campus ISRP Operation. Compile the data records by type into batches. Each line should be numbered consecutively starting with 00 and proceeding through the agreed total count for each different Control Document. Each Control Document or numbered batch should have a 3-digit alpha identifier. All documents presented for ISRP transcription must be clearly marked with the Format Code for the data record(s) to be transcribed and contain a Service Center Code (see IRM 3.30.18.2.5). The format codes are: Record Type Format Code Frequency Form 5948 OFP Update 057 1st Workday, 2nd Workday PCA-03 Correction Record 058 2nd Workday Form 6489 IPR Adjustment 060 1st Workday, 2nd Workday PCA programming is set up to collect the records contained in the ISR-01-22 file only on the days indicated by the frequency listed above. If Format Code 058 records are transcribed and output by ISRP on any day other that the 2nd workday of the week the records will not be collected and will be lost. Only transcribed records that are both Original Entry (OE) and Key Verified (KV) by ISRP will be output on the daily ISR-01-22 file. The records for each Campus are separated for PCA processing by the Service Center Code. If an emergency occurs and a Campus ISRP Operation transcribes work for a Reports Team other than the regularly scheduled process, the HQ WP&C Analyst(s) must be notified as early as possible to coordinate the PCA runs for that workday with Enterprise Computing Center (ECC) Scheduling. The regularly scheduled PCA process to collect for each campuses output follows. Campus ISRP PCA Programming Collect the following Sites Data Austin AUSC - PCD0101 updates only Kansas City ANSC, ATSC, AUSC, FSC and KCSC Ogden BSC, CSC, MSC, OSC and PSC See ISRP IRM 3.24.50, ISRP Campus Performance Evaluation Reporting System, for more information.
Workday 2 Initial Pass Verification and Correction Pass (2nd Pass) Processing
3.30.18.6 (03-23-2026) Workday 2 Initial Pass Verification and Correction Pass (2nd Pass) Processing At the beginning of the workday verify that the reports from the previous evening's run have loaded in Control-D. See IRM 3.30.18.3, Daily Verification of Control-D Reports. If no PCA-03-41, PCA-03-43, PCA-03-44, or PCA-03-45 Registers are present in Control-D notify the Reports Team Lead and Manager immediately so that the HQ WP&C Analyst(s) can be contacted to acquire the listings.
Verify Input Counts from Workday 1 Processing
3.30.18.6.1 (03-23-2026) Verify Input Counts from Workday 1 Processing Compare the Adjustment Records Input count on the PCA-01-43 to the prior day's total count of EMF Update Records. The total count of EMF Update Records can be found in the SETR Reports Unit EMF module. Select the EMF Reports Menu, Reports, EMF Change Notice and from the drop-down window, note the count of the records by the EMF Indicator and work date. Compare the counts of the Form 6489 sent to ISRP (submitted by the site and/or PCA-05-46 corrections). Reports Teams managers review the GMF and the PCA-03-41, Period Data and Cum File Adjustments Controls Listing, for the work transcribed in Kansas City or Ogden to ensure the total amount of lines transcribed match the Reports Team ISRP Counts spreadsheet. If the total amount of lines matches the PCA-03-41, each Reports Team manager will send an email with the verification to the HQ WP&C Analysts. If the total amount of lines does not match, the manager should begin investigating the cause of the discrepancy.
Print and Research SETR WP&C Exclusion Report
3.30.18.6.2 (03-23-2026) Print and Research SETR WP&C Exclusion Report The HQ WP&C Analyst(s) will convert the WP&C SETR Exclusion Report from SETR Reports Team Miscellaneous Reports Menu to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Compare the employee records on the SETR WP&C Exclusion Report to the PCA-03-45 Register. If the employee listed on the Exclusion Report is in work status on the PCA-01, the employee will be on the PCA-03-45. Notate this on the Exclusion Report and no further action is needed for the Exclusion Report. When the PCA-03-45 is worked the employee's time will need to be typed up and submitted to ISRP for transcription. If the employee is not on the PCA-03-45, research SETR Prior Week 3081 and HRConnect to determine work status. If the employee is assigned to or detailing time to the WP&C being worked, update the EMF to place the employee in work status 1, and the employee's time will need to be typed up and submitted to ISRP for transcription. If the employee's time was input in SETR incorrectly and should not go to the WP&C being worked, update EMF record as appropriate. Verify questionable information with the employee and/or the employee's manager. The time that needs to be submitted to ISRP for transcription should be included when typing up employees from the PCA-03-45.
Review and Correct PCA-01-42, Employee Master Adjustments and Analysis Report
3.30.18.6.3 (03-23-2026) Review and Correct PCA-01-42, Employee Master Adjustments and Analysis Report Invalid fields and Unpostable records in the EMF reflected on the PCA-01 reports can negatively impact the PCA-03 error register reports generated as part of the Initial and Correction process. They represent missing data from the Employee Master File. The EMF PCA-01-42 contains four sections. Three represent the three Transaction Codes that are types of record updates. The fourth represents the records that Project PCA automatically removes from the Master File when a 9-month retention period is met. These are the four sections. Delete Add Change Remove Review each update record for invalid fields and unpostable errors. The Disposition column reflects the status of the update for each record. Successful deleted records display "Record Deleted," successful added records display "Record Added," successful changed records display "Record Changed" and successful removed records display "Record Removed." The error messages and disposition follow. Error Message or Indicator Action INVALID FIELD(S) Look at the column that contains the asterisks (*). The (*) represents the field that contains the error. Research HRConnect and the PCA-01-44 or PCA-01-45 to find the valid information and update appropriately. Invalid records must be fixed from this listing. They will not generate again the next time the process is run. UNP-NO MATCH SSN An action has been entered on the EMF update with a change and the employee is not on the PCA-01 EMF. They are not found on the PCA-01-44 or PCA-01-45 report. Research HRConnect and SETR to ensure the employee belongs to the EMF being worked and then add the employee to the EMF. This error will cause the employee's time to generate to the PCA-03-43. UNP-EXISTING SSN An action has been entered on the EMF update to add an employee but the employee already exists on the PCA-01 EMF. They can be found on the PCA-01-44 or PCA-01-45 report. Research HRConnect and SETR to ensure the employee belongs to the EMF being worked and then change the EMF update record from an "Add" to a "Change". This error will cause the employee's time to generate to the PCA-03-43. UNP-DATA MISSING An action has been entered on the EMF update to add an employee, and the "Saved Rate Indicator" box does not have a zero. Research PCA-01-44 or PCA-01-45 and if the record does not exist add a zero in the indicator box. This error will cause the employee's time to generate to the PCA-03-43.
Review and Code PCA-03-43, Final Time Error Register Report
3.30.18.6.4 (03-23-2026) Review and Code PCA-03-43, Final Time Error Register Report The HQ WP&C Analyst(s) will convert the PCA-03-43 from text to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Analyze the error, determine the resolution and note the change needed to make the record correct. When research of time records reflects that the employee has charged time on two different WP&C's the Reports Team that identifies the incident should contact the other Reports Team(s) to verify that the resolution does not result in duplicate posting of time. If asterisks are displayed on a line, the hours posted to the WP&C being worked. If asterisks are not displayed on a line, the hours did not post and will have to be sent to ISRP for transcription if appropriate. Error Code and Actions Error Code Action 1 - Inconsistent Organization, Function, and/or Program code combination. When validating the 3081 data, SETR will identify OFP's that are not on the PCA-02-42 and can be corrected at the time of input. If a program is deleted during the Initial Pass processing and the program has been entered into SETR, the program will be listed on the error register. Obtain the correct OFP from the employee or manager Correct the OFP on the register and prepare for transcription for ISRP. OFP 800-11111 does not flow to the WP&C and should not be submitted to ISRP for transcription. A - Hours reported are less than allowed by Period Code Hours reported are less than TOD in SETR. Due to rounding and validation criteria in SETR a .1 (one tenth) must be added to a non-production program so 40.0 hours will post to the WP&C. Research SETR for correct TOD and review employee's prior week 3081. If the prior week 3081 has .1 (one tenth) less than the stated TOD hours, add .1 (one tenth) under an overhead code (59XXX) and submit the register to ISRP. If the prior week 3081 has hours posting to multiple WP&C's, but the TOTAL hours equal the employee's TOD, no action required. B - Hours reported are more than allowed by Period Code Hours reported in SETR are more than TOD. Research SETR to determine correct TOD. If any time is posted to a LWOP program (598XX) no action is needed. If time is posted over TOD hours, contact the employee's manager and instruct them to submit an IPR adjustment removing and/or correcting the hours. E - When matching against Employee Master File, Employee Time Record doesn't match on SSN; Employee Time Record SSN matches against released or terminated employee; or Adjusted Record doesn't match on SSN The employee is either not present on the PCA-01-44, or is in a non-work or terminate status, on the PCA-01-44 and has hours posted in SETR. Check the PCA-01-44 or the PCA-01-45 to determine what work status the employee is in or if the employee is present on the listing. Research HRConnect and SETR to determine the employee's correct organization code. In SETR, if the organization is the same on the T&A and 3081 lines and are for the service center being worked, leave the lines of hours on the spreadsheet to be transcribed/posted. If the organization in SETR is different from HRConnect research, contact the Manager (or the employee) to determine the correct organization the hours should post to. If the employee is on the PCA-01-44 in a Non-Work Status ("2" or "3") and the hours are posting to the WP&C being worked, place the employee in work status 1. If the employee is not on the PCA-01-44 and the hours are posting to the WP&C, add the employee to the EMF and place the employee in work status 1. If the hours are determined to not belong to the WP&C, no action is required. After completing the research and annotation of the PCA-03-43: Prior to removing the lines from the PCA-03-43 that do not need to be sent to ISRP for transcription (no action needed), save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). Prepare the lines that need to be sent to ISRP for transcription following the procedures in IRM 3.30.18.5.6and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is PCA#### xxSC AAA MMDDYYYY total XX where: PCA#### - Report, Listing or Register Number xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file See IRM 3.30.50.5.1, Final Error Register Report(s) (PCA-03-43, PCA-03-44, PCA-03-45), for more information.
Review and Code PCA-03-44, Final Adjustment Register Report
3.30.18.6.5 (03-23-2026) Review and Code PCA-03-44, Final Adjustment Register Report The HQ WP&C Analyst(s) will convert the PCA-03-44 from text to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Analyze the error, determine the resolution and record the change needed to make the record correct. If there are no IPR Adjustment errors in the Initial Pass run, a PCA-03-44 will not be generated. Error Code and Actions Error Code Action 1 - Inconsistent Organization, Function, and/or Program code combination. Research original IPR for transcription errors. Contact employee and/or manager for the correct OFP. Research prior PCA-02-42 to see if the OFP may have been deleted. Edit the correct OFP on error register and submit to ISRP for transcription. E - Employee SSN does not match PCA-01-44. Research original IPR to verify correct SSN. Edit the error register with the correct SSN and submit to ISRP for transcription. J - Incorrect grade. Research the PCA-01-44 for week ending of IPR and match to IPR. The grade on the IPRmustmatch the PCA-01-44. If the grade doesn't match, update grade on error register and submit to ISRP for transcription. If the grade does match, research the current PCA-01-44 to verify employee's current grade and change the R/C PERS column on the register to a "2" to indicating a change to the prior grade and submit error register to ISRP for transcription. NOTE: If current PCA-01-44 is incorrect, a "Change" transaction will need to be completed in the EMF to update the correct grade on the first workday of the following week. V - Either data entry error or adjustment is missing information. An asterisk (*) indicates the error. Research the original IPR for missing or incorrect information. Correct error register and submit to ISRP for transcription. If unable to determine cause of error, then contact the originator of the IPR. After completing the research and annotation of the PCA-03-44: Prior to removing the lines from the PCA-03-44 that do not need to be sent to ISRP for transcription (no action needed), save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). Prepare the lines that need to be sent to ISRP for transcription following the procedures in IRM 3.30.18.5.6and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is PCA#### xxSC AAA MMDDYYYY total XX where: PCA#### - Report, Listing or Register Number xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file See IRM 3.30.50.5.1, Final Error Register Report(s) (PCA-03-43, PCA-03-44, PCA-03-45), for more information.
Review and Code PCA-03-45, Final No Time Error Register Report
3.30.18.6.6 (03-23-2026) Review and Code PCA-03-45, Final No Time Error Register Report The HQ WP&C Analyst(s) will convert the PCA-03-45 from text to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Analyze the error, determine the resolution and if the employee's time should post to the WP&C being worked, their time will need to typed up and submitted to ISRP for transcription. Ensure that employees listed on the SETR WP&C Exclusion List that are not on the PCA-03-45 are included in the corrections sent to ISRP for transcription. This report lists employees in SETR who had no time entered for the week and who are in work status on the PCA-01-44 or have time posting to another WP&C. If the employee's hours post to multiple WP&C's, contact the employee, the employee's manager or management assistant to verify which WP&C hours should post to. Contact the other sites Reports Team to ensure the resolution does not result in duplicate posting of time. All Class Code 3 are intermittent employees who did not work the previous week. No corrective action is required. Note: If the employee is charging all hours to the programs 59815 or 59845, update the EMF to place the employee in work status 2. Research SETR Prior Week 3081 to determine if any time was input and the 3081 Assigned Org Code that the hours were reported to. Research in HRConnect to verify the employee's Org Code. If Then If the 3081 hours should post to the WP&C being worked Prepare and submit the employee's time to ISRP for transcription. Employees are already in working status and will not require an EMF update. If the 3081 hours should post to a different WP&C that the one being worked No action is needed to correct the error register but the Reports Team for the different WP&C should be contacted to ensure the time is posted to that WP&C. Update the EMF to place the employee in work status 2. If the employee has been reassigned, realigned and/or promoted to another campus WP&C or to Non-WP&C Update the EMF to place the employee in work status 3 on the WP&C being worked. Contact the Reports Team to work together for a resolution to ensure SETR is updated with the correct org codes, time is submitted to ISRP if needed, and EMF records are updated correctly. After completing the research and annotation of the PCA-03-45: Save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). Prepare the lines that need to be sent to ISRP for following the procedures in IRM 3.30.18.5.6and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is PCA#### xxSC AAA MMDDYYYY total XX where: PCA#### - Report, Listing or Register Number xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file See IRM 3.30.50.5.1, Final Error Register Report(s) (PCA-03-43, PCA-03-44, PCA-03-45), for more information.
EMF Update Correction Process
3.30.18.6.7 (03-23-2026) EMF Update Correction Process When an EMF update record is needed to correct an employee's Work Status on the PCA-01 EMF to ensure time will post to the WP&C accurately, review the SETR EMF records generated on the first workday. If a record is present, update the Work Status and change the EMF Date on the record from the first workday date to the second workday date . If a record is not present for that employee, add a "Change" Transaction Record with the second workday date for the EMF Date. On the second workday of the week only SETR EMF update records with an EMF Date of the second workday will output on the SETR PCA-01-32 file. Changes to grade and step elements of the PCA-01 EMF record can only be made on the first workday of the new week. If an employee's grade and step need to be changed on day two of the work week, record a note so that the change can be made the first workday of the following week. Changes made to grade and step on the second workday will appear on the PCA-01-44 and PCA-01-45 prints, but the data will not actually be changed in the PCA-01 master record. Do not make changes to a SETR EMF record that has the EMF Indicator of a campus different than the PCA-01 EMF being worked. The SETR EMF record belongs to the PCA-01 EMF reflected by the EMF Indicator. Changes to a record that do not have the EMF Indicator that is currently being worked must be coordinated with the Reports Team responsible for the EMF Indicator. Contact via phone or email must be made to arrive at an agreement. If the SETR EMF record present is not needed for a correction for the PCA-01 EMF that owns the record, the Reports Team will agree to let the other Reports Team change the record including the EMF Indicator.
OFP Updates
3.30.18.6.8 (01-09-2017) OFP Updates See to the instructions in IRM 3.30.18.5.3, OFP Updates. These instructions are the same to process OFP change requests whether completed on the first or the second workday of the week. OFP change requests are only processed on the first and second workdays.
Review and Processing Form 6489, IPR Adjustment for Correction Pass
3.30.18.6.9 (03-23-2026) Review and Processing Form 6489, IPR Adjustment for Correction Pass Review Form 6489 that were received after the forms sent to ISRP for transcription on the first workday of the week. See IRM 3.30.18.5.4, Review and Processing Form 6489 IPR Adjustments, for additional information. Send new forms to ISRP for transcription before the second workday of the week cut-off.
Preparation for ISRP Processing
3.30.18.6.10 (03-23-2026) Preparation for ISRP Processing Follow ISRP preparation procedures as shown in IRM 3.30.18.5.6, Preparation for ISRP Processing.
Workday 3 Correction Pass Verification
3.30.18.7 (03-23-2026) Workday 3 Correction Pass Verification At the beginning of the workday verify that the reports from the previous evening's run have loaded in Control-D. See IRM 3.30.18.3, Daily Verification of Control-D Reports. If no PCA Weekly or PCC Weekly Registers are present in Control-D notify the Reports Team Lead and Manager immediately so that the HQ WP&C Analyst(s) can be contacted to acquire the listings.
Verify Input Counts from Workday 2 Processing
3.30.18.7.1 (03-23-2026) Verify Input Counts from Workday 2 Processing See IRM 3.30.18.7.1, Verify Input Counts from Workday 2 Processing, for the list of reports from the Correction Pass and the counts to verify.
Verify (Balance) the Weekly PCC-60-40, Manager's Report
3.30.18.7.2 (03-23-2026) Verify (Balance) the Weekly PCC-60-40, Manager's Report To confirm that the correct input files were included in the PCC Weekly runs that generate the WP&C weekly reports, the PCC-60-40 must be balanced. To determine the total of Managers Performance hours and cost adjustment records input into BBTS by Operation and the overall total, compare the PCC-60-40 for the prior week ending to the PCC-60-40 for the current week ending. Calculate the Current Weeks Cumulative (CUM) Hours Cumulative Hours should equal: Prior Week Actual Cum Hours Plus Current Week Period Hours Minus Managers Performance Hours Adjustment Totals (exclude Programs 598XX) Note: Each Campus WP&C has developed a reasonable tolerance due to rounding these counts will never be the same. Calculate Cost Current Weeks Cum Cost should equal: Prior Week Actual Cum Cost Plus Current Week Period Cost Minus Managers Performance Cost Adjustment Totals (exclude Program 598XX) Note: If the cost totals do not match exactly research to identify the difference. Verify Production Data Check the PCC-10-41 from the Saturday Supplemental Run and verify that two or three UPC records have posted. Check the period receipts and production counts on the Current Managers Report. If there is an out of balance condition that cannot be identified, report the condition to the Reports Lead and Manager who will verify the out of balance condition and report the issue to the HQ WP&C Analyst(s) as early as possible for resolution. Once all sites have balanced, the Reports Team managers will email the confirmation for MCC or TCC to the HQ WP&C Analyst(s).
Review and Code PCA-03-43 and PCA-03-44 Register Reports
3.30.18.7.3 (03-23-2026) Review and Code PCA-03-43 and PCA-03-44 Register Reports If errors from Workday 2 were not resolved correctly they will error out a second time and PCA-03-43 and PCA-03-44 registers will generate during Workday 2 PCA processing. The HQ WP&C Analyst(s) will convert the PCA-03-43 and PCA-03-44 registers from text to Excel. The reports will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Corrections for errors on the PCA-03-43 must be made by processing a Form 6489 . See IRM 3.30.18.6.4, Review and Code PCA-03-43 Final Time Error Register Report, for more instructions Corrections for errors on the PCA-03-44 must also be made by processing a Form 6489. See IRM 3.30.18.6.5, Review and Code PCA-03-44 Final Adjustment Register Report for more instruction.
Review and Code PCA-05-45, Period Data Posting Error Register
3.30.18.7.4 (03-23-2026) Review and Code PCA-05-45, Period Data Posting Error Register The PCA-05-45 Period Data Posting Error Register displays records which did not post to the Current Grade Cum File. The HQ WP&C Analyst(s) will convert the PCA-05-45 from text to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Analyze the error, determine the resolution, record the corrections needed on the PCA-05-45 Excel file, and send to ISRP for transcription in the next week's processing cycle. The PCA-05-45 register is worked using the same resolution steps as when working the PCA-03-43. See IRM 3.30.18.7.3, Review and Code PCA-03-43 Final Time Error Register Report, for more instructions. After completing the research and annotation of the PCA-05-45: Prior to preparing the lines from the PCA-05-45 that require submission to ISRP, save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). Prepare the lines that need to be sent to ISRP for transcription following the procedures in IRM 3.30.18.5.6 and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is PCA#### xxSC AAA MMDDYYYY total XX: PCA#### - Report, Listing or Register Number xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file See IRM 3.30.50.6.3, Period Data Posting Error Register (PCA-05-45), for more information.
Review and Code PCA-05-46, Individual Performance History Adjustment Report
3.30.18.7.5 (03-23-2026) Review and Code PCA-05-46, Individual Performance History Adjustment Report The HQ WP&C Analyst(s) will convert the PCA-05-46 from text to Excel. The converted Excel report will be emailed to the servicing Reports Team inbox, and both files will be stored on the Reports Team Shared Drive. Analyze the error, determine the resolution, record the corrections needed on the PCA-05-46 Excel file, and send to ISRP for transcription in the next week's processing cycle. Error Code Description Action G Invalid adjustment code combination or more than two types of adjustment records (current, and 1st prior quarters) for the same SSN, OFP, Grade Code, Measured Code, and Record Code. The IPR contains A/C PERS of "2" and "4" or "B" and "D" for the same employee for the same program. If the employee has never performed this program add all the hours into one line. M Attempt to delete a Cum Job Record and post period data to that same record. N An adjustment record with an adjustment code other than 2, or B does not match a Cum Job Record. Prior quarter D Indicates that the employee has not performed this program before. They may be new to org. or have changed grades. Change the PERS to "2" for current quarter or "B" for prior quarter. Verify the Org code and Volume on the PCA-04-42. R No hours present on input when attempting to create a cum record; or either Hours, Volume, Documents in Error, or Documents Reviewed are negative. If the values are negative, the A/C PERS column cannot have a "2" or "B." S An SSN on the DJR does not find a matching SSN on the Employee Master File. Employee is not on PCA-01-44. - Adjustment would result in negative amount. The IPR has more hours deducted than are listed PCA-04-42. Verify there are enough hours under the Function and Program Org. Verify the date the program was performed for current or prior quarter. Verify the grade is correct for the week ending date. The R/C PERS may need to be changed to a "2" for prior grade. Verify that duplicate IPRs have not been submitted. After completing the research and annotation of the PCA-05-46: Prior to preparing the lines from the PCA-05-46 that require submission to ISRP, save the edited file with research notes into the Reports Team Shared Drive in the correct folder (weekending day/site). Prepare the lines that need to be sent to ISRP for transcription following the procedures in IRM 3.30.18.5.6and save the file into the Reports Team Shared Drive in the correct folder (day/site). The naming format is PCA#### xxSC AAA MMDDYYYY total XX: PCA#### - Report, Listing or Register Number xxSC - 3 or 4-digit Campus EMF Indicator AAA - Assigned 3-digit alpha identifier MMDDYYYY - Workday 1 or Workday 2 date the PCA register was generated total XX - Number of correction lines in the file See IRM 3.30.50.6.4, Individual Performance History Adjustment Report (PCA-05-46), for more information.
Early Review of EMF Actions for New Week
3.30.18.7.6 (03-23-2026) Early Review of EMF Actions for New Week After the Workday 1 and Workday 2 correction passes have been completed, the Weekly Manager's Report verified and adjustments that have been received are ready for processing or in anticipation of receipt of a large amount of PAR actions, Reports Teams can perform early review of EMF action updates. Follow the general instructions for generating EMF actions excluding the instructions to delete the "cron" job from Saturday. See IRM 3.30.18.5.1.1, Steps to Generate the EMF Update Record, Steps 4 and 5. Follow IRM 3.30.18.5.1.2 to review and research the EMF Records. DO NOT input new records or make changes to the records. Make notations on the lists printed and make corrections on the first workday of the next week from the lists.
Project PCC Production Control and Performance Reporting (PCC)
3.30.18.8 (01-09-2017) Project PCC Production Control and Performance Reporting (PCC) Each day PCC production and adjustment data is compiled. PCB schedule and PCD processed counts are added. Many PCD adjustments require that a separate PCC adjustment is made in parallel. Daily PCC production, adjustment data and daily PCD production data are filtered through the PCA-02 OFP table. Data that does not pass the validity checks falls out to daily error registers that are worked by Reports Teams. The project contains daily production and adjustment counts input through BBTS and compiled weekly hours from PCA, schedule data from PCB, and cumulative hours, production and adjustment data from the mainframe cumulative history files.
Related PCC Information Listings, Error Registers and Reports
3.30.18.8.1 (03-23-2026) Related PCC Information Listings, Error Registers and Reports Related PCC information listings, error registers and reports. Report Number Report Title Run Frequency PCC-01-40 Service Center Master File POF List Quarterly PCC-10-40 WP&C Preliminary Error Register (during reinput processing retitled as Correction Error Register) Daily PCC-10-41 WP&C Production and Performance Adjustment List Daily PCC-10-89 WP&C Daily Transaction Records List Daily PCC-15-02 WP&C Valid Transactions and Rollback Listing Daily PCC-15-40 Batch Production Control Posting Errors and Rollback Errors Daily PCC-20-41 WP&C Daily Adjustment Error List Daily PCC-22-40 Daily Production Report - Program Sequence Daily PCC-24-40 Daily Production Report - Organization Sequence Daily PCC-26-40 Selected Master Record List (Project 563) for WP&C Master File Variable PCC-32-40 Service Center Batch Profile Report Daily PCC-42-40 Employee Detail Summary Weekly - Workday 2 PCC-46-40 Abstract Report Weekly - Workday 2 PCC-60-40 Managers Report Weekly - Workday 2 PCC-62-40 Program Analysis Report Weekly - Workday 2
Adjustment and Control Record Layouts
3.30.18.8.2 (01-09-2017) Adjustment and Control Record Layouts PCC daily registers contain listings of the different types of performance and production records utilized by Project PCC. The information in the records requires a key to read the record and must be deciphered to determine what data and counts were processed. See IRM 3.30.19, Production Control and Reporting, Exhibit-12 through Exhibit-15 Adjustment and Control Record Layouts.
Notify Campuses Daily When Batch or Adjustment Records on PCC Daily Registers
3.30.18.8.3 (03-23-2026) Notify Campuses Daily When Batch or Adjustment Records on PCC Daily Registers When following the directions below, to send the error register to the appropriate recipient, the Reports Team should either copy and paste the error register into an email or attach the error register to an e-mail. The subject line should reflect the site (ex. AUSC) and the report name, ex. AUSC PCC-15-40. Multiple error registers can be included on a singular email. Emails should include a copy to their Reports Team lead and manager. Emails regarding SP sites, organizations and/or programs should also include a copy to the HQ WP&C Analyst(s). If an adjustment was input by a Reports Team employee that causes an error to be displayed on the error registers below, the employee should research and correct the incorrect adjustment. The Reports Team employee should send the error register and corrective actions taken to their lead and manager, copying the WP&C HQ Analysts. If covering a site, follow the procedures and copy that site in the email. The PCC-10-40 reflects adjustments input as UPC drops or BBTS auto adjustments that did not post. When an adjustment record appears on the PCC-10-40: Check the Record Code and the Error Message to determine the reason the record did not post. See IRM 3.30.19.4.1, Error Registers and Codes/Preliminary and Correction Error Registers, for more information. Record Code Record Type 2 WP&C Abstract and Manager's Performance Adjustment 3 WP&C and Daily Production Adjustment 4 Employee Detail Adjustment 7 Production and Batch Control Record, Unit Production Record and/or Batch Profile Record Adjustment When batch and/or adjustment records for a Submission Processing Campus are listed on the daily PCC-10-40: If And Then The PCC-10-40 error register is for a Ramped Down Site (ANSC, ATSC, BSC, CSC, FSC, MSC, or PSC) Program Code is 15500 or 45500 Reports Team should send the error register to the WP&C Analyst(s). The PCC-10-40 error register is for a Ramped Down Site (ANSC, ATSC, BSC, CSC, FSC, MSC, or PSC) Program Code is other than 15500 or 45500 and the error register is not for a Daily Production Adjustment or WP&C Manager's Adjustment input by the Reports Team the prior day Reports Team should send the error register to the person that input the record (UPC) or Manager of the person for disposition. The PCC-10-40 register is for a SP Site (AUSC, KCSC or OSC) Organization Code is 31000-37000 Reports Team should send the error register to the Production Monitor, backups and their manager for the site. The PCC-15-40 lists Mis-Matched Batch Profile Records. The Error Message with be "Unmatched Adjustment." These adjustment records are usually changes made to Received Date, Cycle Number and/or the Volume by the Campus Production Monitor. No action is required to correct these records. The error register should be sent out as directed below for informational purposes. See IRM 3.30.19.4.1, Error Registers and Codes/Preliminary and Correction Error Registers, for Special Batch Control Record and Batch Profile Adjustment (Record Code 7, Adjustment Code 2, Type Code 3) error codes and their descriptions. Note: Ramped Down Sites (ANSC, ATSC, BSC, CSC, FSC, MSC, or PSC) should not have a PCC-15-40 Rollback register. When batch and/or adjustment records for a Submission Processing Campus are listed on the daily PCC-15-40: If Then PCC-15-40 Rollback is generated for a SP Site (AUSC, KCSC or OSC) Reports Team should send the error register to the Production Monitor, backups and their manager for the site. PCC-15-40 Rollback is generated for a non-SP Site Reports Team should query the record in BBTS to see who input the record (it should be a person with multiple access that was inputting erroneously to the Ramped Down site). The Reports Team should contact the person to confirm the situation. If a Reports Team employee input an adjustment, that Reports Team employee should reverse the erroneous entry and input the entry to the correct Campus. The PCC-20-41 lists "Mis-Matched Adjustments" that are not posted. See IRM 3.30.19.4.1, Error Registers and Codes/Preliminary and Correction Error Registers, for WP&C and Daily Production Adjustment (Record Code 3) error codes and their descriptions. When adjustment records for an operation other than Submission Processing are listed on the daily PCC-10-40 or the PCC-20-41 research to identify the contact that input/provided the adjustment and contact them to determine the appropriate steps for correction. Send the error register to the contact that input/provided the adjustment and their direct manager. Use the BBTS Consolidated Data Depository Web Site to identify the BBTS ID of the employee that input the UPC Drop. Use the Outlook address book to attempt to find the employee. Use site contacts for the non-Submission Processing Organizations – look through previously submitted adjustments. If you cannot identify the employee that input the UPC Drop, contact the HQ WP&C Analysts.
Verify Performance Adjustment Records from Prior Day Input
3.30.18.8.4 (03-23-2026) Verify Performance Adjustment Records from Prior Day Input When Performance Adjustment records have been input into BBTS verify the next morning that they were output from the BBTS system to PCC daily processing. Verify the record count from the prior day print of the Daily Performance Adjustment Log Report against the record count on the PCC-10-41. If records are missing, check the PCC-10-40 or PCC-20-41 for unposted Performance Adjustment Records. If the records are not present on those registers, check the PCC-10-89 for the same day to see if the transaction record is present. If the transaction record is not present, check the time of the input on the record and the time that the PCC-10-90 BBTS file was output for that day. If research is unable to identify the presence of the Performance Adjustment Record report the incident to the Reports Team Lead and Manager who will report the incident to the HQ WP&C Analyst(s).
Review and Processing Form 4465, Daily Production Adjustments Log
3.30.18.8.5 (03-23-2026) Review and Processing Form 4465, Daily Production Adjustments Log Adjustments to production data should be submitted on Form 4465. When a Production Adjustment is received: Perform a review of the adjustment record and determine if the written adjustment follows normal guidelines for production adjustments. Refer to IRM 3.30.19.6.9.3, DPR Production Adjustments, for General Rules for production adjustments. Review records with negative counts in receipts, production or inventory against the PCC-62-40 to determine if the Cumulative Receipts, Production and/or Inventory record for this OFP has volume to cover the decrease. Contact the Submitter for clarifications or corrections if adequate counts are not present and posting the adjustment will result in negative counts. Confirm that the Submitter used the correct week ending WP&C to calculate the adjustments. Confirm the inventory counts that the Customer is reconciling to. Input the adjustments into the Daily Production Adjustment Log screen in the Batch Block Tracking System (BBTS). On the same day, prior to output of the daily BBTS file (or Supplemental File, if appropriate), review the Daily Production Adjustment Log Report from BBTS and verify the adjustment records input against the Form 4465 received. Make corrections to incorrect entries. On the next workday, verify that the adjustments input are not present on the PCC-10-40 or the PCC-20-41. Reports Teams supporting a Submission Processing WP&C campus should also review the PCC-15-40. Research any adjustment records listed on the PCC-10-40 or the PCC-20-41 to determine why they fell out on the registers. See IRM 3.30.18.8.3. Verify the OFP is listed on the PCC-62-40. If the OFP is not on the PCC-62-40, verify the OFP is present on the PCA-02 OFP Consistency file. If the OFP has not been previously used and an adjustment is appropriate, it will require an Adjustment Code 2 for the adjustment to post. Retain a copy of the Production Adjustment in the servicing site Reports Team email inbox for historical purposes. To input and verify the input of the adjustment into BBTS, see Exhibit 3.30.18-4, BBTS Production Adjustment Input. The production adjustment will reflect on the below reports: Field Adjusted Report Quarter Receipts Count PCC-24-40 / PCC-60-40 / PCC-62-40 January Receipts Count PCC-24-40 Period Production Count PCC-24-40 / PCC-60-40 / PCC-62-40 Year Production Counts PCC-24-40 Closing Inventory Count PCC-24-40 / PCC-60-40 / PCC-62-40
Balance the PCC-22-40, Daily Production Report - Program Sequence
3.30.18.8.6 (03-23-2026) Balance the PCC-22-40, Daily Production Report - Program Sequence Each morning the Daily Production Report (DPR) will be balanced to verify that each posting was processed. Review the three daily production error correction registers, PCC-10-40, PCC-15-40, and PCC-20-41 for records that have not posted. Research for the reason the production record did not post and correct the issue(s). Verify the Inventory volume for each function on the PCC-32-40 against the Closing Inventory on the PCC-22-40. See IRM 3.30.19-8, Batch Profile Report (PCC-32-40) and IRM 3.30.19-10, Daily Production Report — Program Sequence (PCC-22-40), for examples of these reports. Compare BPR "CLEARED DIS - TODAY" volume found at the end of each Sub-Program Code to the DPR Function 610 Closing Inventory for the Sub-Program. They should be the same. Compare the total BPR Volume for each function found at the end of each Sub-Program to the DPR Closing Inventory total for any Pipeline Function included in the batch routing. They should be the same. Note: The BPR Function 610 volume will not match the DPR Function 610 Closing Inventory. Note whether any negative daily closing inventories appear on the DPR. Annotate any differences above the printed figure on the DPR and monitor. If the difference has not resolved itself within two workdays, notify the HQ SP Production Monitors of the discrepancy through email. The subject line should reflect the site (ex. AUSC) and should list the programs and functions that do not have matching inventories. Balance the Block Proof Summary PCD-03 outputs and the Daily Production Report. Since data for Functions 910 through 970 is generated from Project PCD (565), it is important to reflect any manual changes made to the Block Proof Summary as manual adjustments to the DPR to keep these reports in balance. See IRM 3.30.19-9 for dos and don'ts of Function 9XX adjustments. Compare data for Functions 910 through 970 (on the DPR) with the totals from Project PCD (565) per the following list. For more information see IRM 3.30.126, Control Data Analysis. Annotate any differences above the printed figure on the DPR. Contact Data Control to verify if Form 8350, Correction to Block Proof Summary Balance Forward Records, was processed to make corrections to PCD-03 data. If corrections were made to PCD-03, input adjustments to the PCC data using IRM 3.30.19-9, Guide for Adjusting DPR from Changes Written on Control Data Analysis Report (PCD 565). If no corrections were made to PCD-03, contact the Production Monitor for assistance in determining the appropriate adjustments. Use the following reports for the comparisons in the table below: PCD-03-40, Current Error Inventory (See IRM 3.30.126.4.1, Block Proof Summary and Error Analysis (PCD-03-40), for more information.) PCD-03-41, Block Proof Summary and Reject Analysis (See IRM 3.30.126.4.2, Block Proof Summary and Reject Analysis (PCD-03-41), for more information.) PCD-03-42, Block Deletion Analysis (See IRM 3.30.126.4.3, Block Deletion Analysis (PCD-03-42), for more information.) PCD-03-43, BOB Analysis (See IRM 3.30.126.4.4, BOB Analysis (PCD-03-43), for more information.) PCD-03-44, Balance Forward Listing (See IRM 3.30.126.4.5, Balance Forward Listing (PCD-03-44), for more information.) DPR Function Should Equal DPR Function 910 Closing Inventory PCD-03-40 Current Error Inventory or PCD-03-44 Current Error Inventory DPR Function 910 Cumulative Actual Receipts PCD-03-40 Cum Raw Errors or PCD-03-44 Cum Raw Errors DPR Function 920 Closing Inventory PCD-03-41 Current Reject Inventory or PCD-03-44 Current Reject Inventory DPR Function 920 Cumulative Actual Receipts PCD-03-41 Cum Raw Rejects plus Cum Unpostable Rejects or PCD-03-44 Cum Unpostable Rejects plus Cum Raw Rejects DPR Function 930 Closing Inventory PCD-03-43 Current BOBS Inventory or PCD-03-44 Current BOBS Inventory DPR Function 930 Cumulative Actual Receipts PCD-03-43 Cumulative BOBS or PCD-03-44 Cum BOBS DPR Function 940 Closing Inventory PCD-03-42 Current Block Deletion Inventory or PCD-03-44 Current Block Deletion Inventory DPR Function 940 Cumulative Actual Receipts PCD-03-42 Cumulative Block Deletions or PCD-03-44 Cum Block Deletes DPR Function 950 Cumulative Actual Production PCD-03-40 Cumulative Good Transaction Items or PCD-03-44 Cum Good Transactions Note: DPR Function 960, Program Deletes and Function 970, Re-input receipt and production figures are taken from Project PCD (565). See IRM 3.30.126, Control Data Analysis . Using the Summary X level program code, verify that the DPR Function 910 through Function 970 are in balance with Function 610. The cumulative Actual Production for Function 610 equals the sum of: Cumulative Actual Receipts for Functions 970, 960 and 950 plus the Closing Inventories for Functions 940, 930, 920 and 910. Using the Summary X level program code, verify that the DPR Functions 110 – Function 610 are in balance with Function 110 Receipts. The cumulative Actual Receipts for Function 110 equal the sum of: Cumulative Actual Production for Function 610 plus the Closing Inventories for Functions 610, 230, 190, 210, 180 and 170 minus Function 970 Cum Receipts. If the site uses BBTS routes that include Function 300, 340, or 880, the inventories from those functions should also be included in the calculation. At least once per week verify that the DPR child level sub-program codes are in balance. These programs will have routes (function codes) through each pipeline function but will have PCD-03 Function 950. Step Action 1 At the sub-program level, verify that Function 950 Cumulative Actual Receipts equal the Function 610 Cumulative Actual Production. 2 Verify that Cumulative Actual Production for Function 610 plus the Closing Inventory for Functions 610, 230, 190, 210, 180 and 170, plus any additional functions that were in the route (300, 340, or 880) equal Function 110 Cumulative Actual Receipts and Cumulative Actual Production. Daily once steps 1 through 5 have been completed and the reasons for the differences are identified, notate the volumes and input the adjustments. Note: All minus Closing Inventories must be reconciled and adjusted except for Function 170 and 180 for programs that are monitored via the Pipeline Inventory Monitoring System (PIMS) and Function 950, MCC Good Transactions. See IRM 3.30.19.5.9.3 DPR Production Adjustments information. Do not automatically input adjustments for Functions 110, 170, or 180 for programs that are monitored via the Pipeline Inventory Monitoring System (PIMS). Function 110 should never have an inventory. WP&C Reports Teams will contact the Production Monitor when adjustments to those functions are needed.
Review for Negative Inventories of Programs That Use Unit Production Records (UPCs)
3.30.18.8.7 (03-23-2026) Review for Negative Inventories of Programs That Use Unit Production Records (UPCs) Programs that are not batch controlled receive the volume counts for receipts and production from UPC records that are input into BBTS by the Campus Users. PCC daily programming calculates inventory from the counts provided on the daily UPC records. When Users make changes to UPC records on a day other than the day the original record was input, the correct inventory change may not be reflected. At least once per week review the PCC-24-40 to identify OFP combinations with negative inventories. The only Org that should have negative inventory is Accounts Management. Research the UPC Listing in BBTS for the OFP combination in question to identify any obvious inconsistencies or finger errors made during input by the User. Contact the Operation area responsible for inputting the UPC record and assist the Operation with the proper procedure for providing the correction.
WP&C Maintenance Processes
3.30.18.9 (01-09-2017) WP&C Maintenance Processes Set up of control decks, clean-up of data files and special End of Quarter and End of Year processes are valuable actions required to maintain the integrity of WP&C reports.
PCC-01-40, Service Center Master POF Listing Clean-up (3,9 Record)
3.30.18.9.1 (03-23-2026) PCC-01-40, Service Center Master POF Listing Clean-up (3,9 Record) The Master POF Listing contains every POF combination on the Master File at the completion of End of Quarter processing and its closing inventory. 3,9 Adjustments are processed to remove inactive POF combinations from the database. The HQ WP&C Analyst(s) will review a complete listing for each campus of the PCC-01-40 and will initiate maintenance clean-ups at least twice per year, once during the January – June period and once during July – December period. The HQ WP&C Analyst(s) will provide the Reports Team Lead and Manager a listing of POF combinations that meet the requirements for 3,9 Adjustments. The Reports Team lead will distribute the adjustments to their team after PCA Error Corrections are complete. The Reports Team Lead is responsible for reviewing each 3,9 adjustment the same day it is entered prior to the Local Campus BBTS cutoff time. Any 3,9 adjustment for a POF not on the list should be deleted from BBTS. Completed Service Center Master POF Cleanup Listings should be returned to the HQ WP&C Analyst(s). See IRM 3.30.19.3.7.3, Service Center Master File POF List, for more information regarding this process.
Control Record Updates
3.30.18.9.2 (03-23-2026) Control Record Updates Control Records are utilized to define what records are output to reports and the format of the data.
Daily Production Report (DPR) Control Deck Updates
3.30.18.9.2.1 (03-23-2026) Daily Production Report (DPR) Control Deck Updates Daily Production Report Control Records control the printing of the detail records and summary totals on the Daily Production Report. See IRM 3.30.19.6.9.1 Daily Production Report Control Records, for more information.
PCC-10-81, DPR Program Sequence Control Deck
3.30.18.9.2.1.1 (03-23-2026) PCC-10-81, DPR Program Sequence Control Deck The PCC-10-81 Control Deck controls the printing of detail records and Summary Totals on the PCC-22-40 DPR. When contacted by a Campus that requests to update the functions and programs on the PCC-10-81 control deck, the HQ WP&C Analyst(s) will open an incident ticket requesting the changes for the appropriate site and coordinate the process with the Reports Team. When program function combinations added to the deck have no previous activity and are new OFP's, the Reports Teams may be asked to input adjustments to add a count of 1 to receipts and production for each new OFP combination with an Adjustment Code of 2 to establish the count. The Reports Team will verify the next day that the counts have posted and then input adjustment to remove the counts of one from receipts and production to reverse the transaction. This will establish the production record on the database and eliminate the counts falling out to the PCC-10-40 WP&C Preliminary Error Register the first time a batch of work tries to post to the new OFP combination.
PCC-24-80, DPR Org Level Control Deck
3.30.18.9.2.1.2 (03-23-2026) PCC-24-80, DPR Org Level Control Deck The PCC-24-80 Control Deck controls the printing of Organizational records on the PCC-24-40 DPR. When Organizations move from one WP&C to another, when new Organizations are formed and/or if contacted by a Campus that requests an Organization be added to the control deck, the HQ WP&C Analyst(s) will open an incident ticket requesting the changes and coordinate the process with the Reports Team. Biannually, the HQ WP&C Analyst(s) will coordinate a Reports Teams review of the ten PCC-24-80 Control Cards and provide a list of new organizations reporting receipts and production.
PCC-26-40, Selected Master Data File Fast Print Control Record
3.30.18.9.2.2 (03-23-2026) PCC-26-40, Selected Master Data File Fast Print Control Record Selected Master Data File Fast Print Control Records are used to obtain a fast print PCC-26-40 of specified records on the Master Data File to research and determine what data is present to reconcile balancing. Reports Teams will contact the HQ WP&C Analyst(s) via email with a copy to the Reports Team Lead and Manager to order a listing if it is determined that one is needed for research. See IRM 3.30.19.3.6.7.3, Selected Master Data File Fast Print Control Record, for more information.
PCC-46-80, Employee Category Record
3.30.18.9.2.3 (03-23-2026) PCC-46-80, Employee Category Record The PCC-46-80 assigns titles for employment category (Funding Code and Temporary Category Code) sections of the PCC-46-40 Abstract Report. This record should be updated when Organizations add new Funding Codes. When contacted by a Campus that requests changes or additions for new codes or if new codes are identified during review of the PCA-01-42, the codes should be elevated to the Reports Team lead and manager. The Reports Team lead and manager will notify the HQ WP&C Analyst(s) via email. The HQ WP&C Analyst(s) will open an incident ticket requesting the change and coordinate the process with the Reports Team. See IRM 3.30.19.3.6.4.1, Employee Category Record, for more information.
PCC-60-81, Summary Performance and Cost Control Record
3.30.18.9.2.4 (03-23-2026) PCC-60-81, Summary Performance and Cost Control Record The PCC-60-81 is used by some Submission Processing functions, such as Batching and Numbering, to summarize volume data for programs with no actual or scheduled hours to Program Code 00000 on the PCC-60-40 Managers Report. When contacted by a Campus that requests changes or additions for programs to this control card, elevate the updates to the Reports Team lead and manager. The Reports Team lead and manager will notify the HQ WP&C Analyst(s) via email. The HQ WP&C Analyst(s) will open an incident ticket requesting the change and coordinate the process with the Reports Team. See IRM 3.30.19.3.6.7.2, Managers Report Performance and Cost Control Record, for more information.
End of Quarter (EOQ) and End of Year (EOY) Special Processing
3.30.18.10 (01-09-2017) End of Quarter (EOQ) and End of Year (EOY) Special Processing Programming for processing of the last week of the three periods for WP&C reporting, referred to as End of Quarter, requires changes to the run schedule and output times of the files output from systems that provide raw data (SETR, ISRP, and BBTS). Changes to the availability of the systems during End of Year processing also require changes to the run schedule for the last few days of the old year and the first few days of the new year. The HQ WP&C Analyst(s) coordinates this process with Submission Processing Specialty Programs Branch, Technical Support Section; Information Technology Enterprise Computing Center, Mainframe Operations Branch, Service Center Support Section (CSA's); Paper Processing Branch, Mail Management and Data Conversion Section (BBTS and ISRP); and the Human Capital, Payroll and Personnel Systems Branch, Technology Reporting Section (TAPS/SETR). Split-week processing is required when the last day of the period, June 30, September 30, or December 31, falls on a Monday, Tuesday, Wednesday, or Thursday. Then it is necessary to produce a set of quarterly reports dated the last day of the period and a set for the remaining days in the week. See IRM 3.30.19.2.7.1, Midweek Quarter Ending Reports for an explanation of the changes to the run schedule when split-week processing is required. The HQ WP&C Analyst(s) will provide the Reports Teams with an EOQ and EOY PCX processing schedule and Managers Alert. The coordinator will schedule a briefing to review the changes in processes and answer questions. Reports Teams will review the EOQ PCX Processing Calendar provided by the HQ WP&C Analyst(s) to monitor changes to EMF creation dates and time frames, SETR Lockout time frames, changes to receipt of daily, weekly and quarterly reports, cutoffs for input of adjustment data and changes to requirements for balancing of reports. Reports Teams will review the EOQ Managers Alert provided by the HQ WP&C Analyst(s) to monitor changes to the system time frames for the Managers and Users to answer questions.
End of Quarter Physical Inventory Requirement
3.30.18.10.1 (03-23-2026) End of Quarter Physical Inventory Requirement To meet the IRM 3.30.19.2.7, Quarter, Annual, and Basic Cut Over Procedures requirement for a verification of the inventory for programs that report receipts and production via Unit Production Records (UPC's), Reports Teams Managers are responsible for the coordination of a physical inventory a minimum of three times a year. Once per reporting period (January to June, July to September, and October to December) Reports Teams will ask each Operation to provide the results of a physical inventory and the adjustments if needed for receipts, production and/or inventory for programs that report receipts and production counts via input of Unit Production Cards (UPCs). Note: Electronic inventories that organizations drop UPCs for are to be included in the physical inventory. Note: Programs batched in BBTS, also known as batched controlled work, should not be included in the physical inventory. The Physical Inventory should be taken on the Friday of the first complete week of the last month of the quarter. The EOQ WPC Physical Inventory Form is due to the servicing Reports Team on the following Thursday for Non-SP Orgs and the SP Consolidated response is due the following Thursday. The below table provides dates Physical Inventory dates for 2025 and 2026. End of Quarter Physical Inventory Counts Taken Non-SP EOQ WPC Physical Inventory Form due to servicing Reports Team SP EOQ WPC Physical Inventory Form due to servicing Reports Team 06/30/2025 06/06/2025 06/12/2025 06/13/2025 09/30/2025 09/05/2025 09/11/2025 09/12/2025 12/31/2025 12/06/2025 12/11/2025 12/12/2025 06/30/2026 06/05/2026 06/11/2026 06/12/2026 09/30/2026 09/11/2026 09/17/2026 09/18/2026 12/31/2026 12/11/2026 12/17/2026 12/18/2026 The Operations will be sent Physical Inventory Instructions and an EOQ WPC Physical Inventory Form to use to record the physical inventory count and list the changes needed to receipts, production and/or inventory for each program. The date to perform the physical inventory and the date that the completed EOQ WPC Physical Inventory Form is due to the servicing Reports Team is provided in the instructions. As the forms are received from the Operations, the Reports Teams will use the site Physical Inventory Tracking Sheet to record by Operation each step of the process as it is completed. Record when a response was received, whether adjustments were requested, when the adjustments were input, whether follow up was required to obtain a response from the Operation, and any other pertinent information. When received, the completed EOQ WPC Physical Inventory Form will be reviewed and processed as a Form 4465. See IRM 3.30.18.8.5, Review and Processing Form 4465 Daily Production Adjustments Log, for more information. The Physical Inventory Tracking Sheets and WP&C Physical Inventory Forms should be saved in the EOQ Physical Inventory folder for the quarter. Submission Processing is directed to provide a consolidated site response for Orgs 31000-37000 through the site Production Monitor. The consolidated responses should be saved in the EOQ Physical Inventory folder on the Reports Team Shared Drive the appropriate Submission Consolidated Responses folder.
End of Year Cutover and Adjustments
3.30.18.10.2 (03-23-2026) End of Year Cutover and Adjustments To start the WP&C accurately at the beginning of the calendar year post different combinations of receipts volume, receipts and production volume, or receipts and inventory volume to programs based on whether the program is categorized as batched controlled (on BBTS) or uncontrolled (receipts and production volume via Unit Production Records (UPC's). Four sets of cutover adjustments, three sets for the PCC-22-40 Daily Production Report - Program Sequence and one set for the PCC-24-40 Daily Production Report - Organization Sequence. The beginning of year WP&C process (PCC-01Q) zeros out the prior year Receipts, Production and Schedule data for all Program, Organization, Function combinations on the WP&C Master File. It also rolls the prior year closing inventory to the new year opening inventory. Special BBTS programming creates a special end of year file, titled PCC1090EOY, that provides each program and function with receipts and production counts from the batches of work remaining in the pipeline after the last daily process is run for the year. The special BBTS programming also creates production adjustment records to zero out the inventory counts for program codes with Functions 910 through 970 and the Organization Code of 43000 if the program (and child program) has a DLN Reference built in BBTS. After the cumulative data is determined, WP&C HQ Analyst(s) will prepare Form 4465for input of the adjustments where needed. Cutover of Batch Controlled Pipeline Programs. Post cutover adjustments to start the PCC-22-40 and bring the top and bottom portions of the report into balance for each campus that has Submission Processing Organizations on the WP&C. This includes the following Campuses: AUSC, KCSC and OSC. The Reports Teams with responsibility for the three consolidated campuses that have programs for Electronic Forms processing will also need to post cutover adjustments for those two campuses. This includes FSC, (cutover by the Kansas City Reports Team), ANSC (cutover by Kansas City Reports Team) and PSC (cutover by Ogden Reports Team). For each adjustment post only to January Receipts (not Quarter Receipts) and Year Production Count (not Period Production Count) in the BBTS Daily Production Adjustment Log Screen. If the Pipeline Inventory Management System (PIMS) controls the program, the adjustment will require a received date for the count to be applied to. Use the last day for PCC processing of the prior year as the received date. For each program post a receipt and inventory count to PCD Function 910 through Function 940 based on the inventory count provided by the campus Data Control Team on the Form 8350 used to post the PCD beginning of year counts from the EOY conversion runs. For each program add the inventory counts from PCD Function 910 through Function 940 and post the total to receipts and production to pipeline Function 110 through Function 610 reflected in the PCC-10-81. Zero out Function 910 through Function 970 receipts, production and inventory for programs that were not zeroed out by the special BBTS programming. For example, program codes for electronic processing do not have a Document Locator Number (DLN) Reference so they will not be zeroed out. This includes Program 11280 XML, Program 12340 MeF, Program 43510 Form 1040 MeF, Program 44340 IRP SCRIPS, etc. Cutover of Non-Pipeline Programs. Post cutover adjustments for the 10 campus WP&Cs to start the PCC-24-40 and bring the Program, Organization, Function record into balance across. For each adjustment post only to January Receipts (not Quarter Receipts) in the BBTS Daily Production Adjustment Log Screen. If the Pipeline Inventory Management System (PIMS) controls the program the adjustment will require a received date for the count to be applied to. Use the last day of the prior year as the received date. Post a receipt count equal to the inventory volume reflected for each POF combination listed on the January 1 report. If the site has a PCC-22-40 (controlled by another site)the PCC-24-40 will also reflect the Program Organization Function (POF) combinations that are on the PCC-22-40. Attention must be given to only non-pipeline programs that reflect an inventory count. Do not adjust POF combinations that appear on the PCC-22-40. For any organizations that are changing program codes, inventories (and receipts) should be moved from the old program code to the new program code(s) at this time. Cutover adjustments should be completed as soon as the January 1 PCC 2240 Daily Production Report and PCC 2440 Daily Production Report have been verified as good. The date that the cutover should be completed will be listed on the EOY PCX Processing Calendar. See IRM 3.30.19.3.7.2 End of Year Adjustments for more information.
Control-D Reports
Exhibit 3.30.18-1 Control-D Reports The figure shown is a list of the Control-D Reports reviewed during Control-D Report Verification. Please click here for the text description of the image. The figure shown is the continuation of the list of the Control-D Reports reviewed during Control-D Report Verification. Please click here for the text description of the image.
EMF Type Change Selection
Exhibit 3.30.18-2 EMF Type Change Selection The below is a listing of EMF Type Change Selections: Type Change Action APP APPOINTMENT STATUS QUO APP CONVERSION TEMPORARY APPOINTMENT APP CONVERSION TO APPT STATUS QUO APP CONVERSION TO CAREER CONDITIONAL APPOINTMENT APP CONVERSION TO EMERGENCY APPOINTMENT APP CONVERSION TO EXCEPTED APPOINTMENT APP CONVERSION TO O/S LIMITED APPOINTMENT NTE APP CONVERSION TO O/S LTD APPT APP CONVERSION TO SES CAREER APPT APP CONVERSION TO SES NONCAREER APPT APP CONVERSION TO SUMMER APPOINTMENT APP CONVERSION TO TEMP APPT - PER APP EMERGENCY APPOINTMENT APP EXCEPTED APPOINTMENT APP EXT SUMMER APPT - NTE APP EXTENSION LIMITED TERM APPT NTE APP EXTENSION OF TERM APPOINTMENT - NTE APP INTERM APPT OF NONDUTY STATUS APP NEW EMPLOYEE APP O/S LIMITED APPOINTMENT APP O/S LIMITED APPOINTMENT NTE APP PROVISIONAL APPT NTE APP SES CAREER APPOINTMENT APP SES LIMITED EMERGENCY APPOINTMENT NTE APP SES LIMITED TERM APPOINTMENT NTE APP SES NON-CAREER APPOINTMENT APP SUMMER AID APP TEMPORARY APPOINTMENT - PER AUO AUO AVP AVAILABILITY PAY CAD CHANGE IN ALLOW/DIFF CAD CHANGE IN QUARTERS DEDUCTION CAN CANCELLATION CAO CHANGE IN APPOINTING OFFICE - OUT CAO CHANGE IN APPOINTING OFFICE-OUT CAO CHANGE IN APPOINTING OFFICE-OUT-NTE CDE CHANGE IN EMPLOYEE DATA ELEMENT CDS CHANGE IN DUTY STATION CEN CON SES LTD EMER NTE CHH CHANGE IN HOURS CHH CHANGE IN HOURS - NTE CHH EXTENSION OF CHANGE IN HOURS - NTE CIT CHANGE IN TITLE CLT CONVERSION TO SES LIMITED APPOINTMENT NTE CNV CONVERSION TO HRC COR CORRECTION CPD CHANGE IN PD CRP CHANGE IN RETIREMENT PLAN CTG CHANGE IN TENURE GROUP CWS CHANGE IN WORK SCHEDULE CWS CHANGE IN WORK SCHEDULE - NTE COMPETITIVE CWS CHANGE IN WORK SCHEDULE - NTE NONCOMPETITIVE CWS EXTENSION CHANGE IN WORK SCHEDULE - NTE DEA DEATH DEA DEATH IN THE LINE OF DUTY DEC PMSO DATA ELEMENT CHANGE DET DETAIL EOA EXTENSION OF APPOINTMENT ERR EXCEPTIONS TO RIF RELEASE ETP EXTENSION OF TEMPORARY PROMOTION FEG CHANGE IN FEGLI FLB ELECT FULL LIVING BENEFIT FUR EXTENSION FURLOUGH NTE ANY WORK SCHEDULE FUR FURLOUGH NTE ANY WORK SCHEDULE FUR FURLOUGHED HQI HIGH QUALITY INCREASE INC SEPARATION INCENTIVE LGR LOWER GRADE LOP LOCALITY PAYMENT LWP LEAVE WITHOUT PAY PERMANENT EMPLOYEE LWP LWOP MILITARY - NTE MRE MASS REALIGNMENT NAM NAME CHANGE PAJ PAY ADJUSTMENT PDR PRELIM DIS RETIRE PLB ELECTION OF PARTIAL LIVING BENEFITS PMI PMRS MERIT INCREASE PRO PROMOTION REA POSITION CHANGE REC RECRUIT NTE REL REALIGNMENT RIS CONVERSION TO REINSTATEMENT - CAREER RIS CONVERSION TO REINSTATEMENT - SES CAREER RIS REINSTATEMENT RIS REINSTATEMENT - SES CAREER RPT MANUAL EMF UPDATE BY REPORTS UNIT RSG EXTENSION OF REASSIGNMENT - NTE COMPETITIVE RSG EXTENSION OF REASSIGNMENT - NTE NONCOMPETITIVE RSG POSITION CHANGE RSG REASSIGNMENT RSG REASSIGNMENT - NTE COMPETITIVE RSG REASSIGNMENT - NTE NONCOMPETITIVE RSG REASSIGNMENT NTE RIF RTD RECALL (RETURN TO DUTY) RTD RETURN FROM LWOP RTD RTD FROM LWOP MILITARY RTD RTD FROM SUSPENSION SAB EXT SABBATICAL NTE SAB SABBATICAL NTE SAJ STEP ADJUSTMENT SCD CHANGE IN SCD SUS SUSPENSION SUS SUSPENSION INDEFINITE TER RETIREMENT MANDATORY TER TERMINATION TGR CORRECTION TOA TIME OFF AWARD TPR TEMPORARY PROMOTION TRD CORRECTION TRF TERMINATION TSC TRANSFER SES CAREER TSN TERMINATION SABBATICAL NTE TSN TRANSFER SES NON-CAREER VET CHG IN VET PREF WGD WITHIN GRADE DENIAL WGR WITHIN GRADE
EMF Update Fields
Exhibit 3.30.18-3 EMF Update Fields The below is a list of fields required for an EMF Update. EMF Update Field Name Field Description Add, Change SSN Employee's SSN (no dashes) Add, Change Employee Name First name initial, middle name initial, last name. Note: Will auto-generate after SSN is input. Add, Change TRANS CODE A - Add Note: An Add action must be used to update an employee in terminated status to working status. C - Change D - Delete Add, Change Effective Date Effective date of last personnel action (MM/DD/YYYY). Note: Will auto-generate after SSN is input. Add, Change Type Change Code for last effective personnel action Add, Change Work Status 1 - Working 2 - Non-Working 3 - Terminated Add, Change Grade/Step Employee's grade Add, Change Functional Activity Functional Activity Code Add Funding Code 0 - Full Time Permanent 1 - Career/Career Conditional 2 - Non-Career/Career Conditional Add Class Career Status of employee 0 - Detailed in from outside the campus 1 - Permanent (Full Time) 2 - Part-time Perms, Seasonals 3 - Temporary and Intermittents (Career/Career Conditional) 4 - Temporary and Intermittents (Non-Career/Career Conditional) 5 - Term (funding code based on the campus allocation of funds for Terms) Add Detail Status 0 - Not Detailed 1 - Detailed within campus 2 - Detailed in from outside the campus Add, Change Salary Will auto-generate after SSN is input Add Saved Rate Indicator Zero "0" - Add an EMF record Blank - Change an EMF Record Note: An Add action must be used to update an employee in terminated status to working status. Add SC Date Employee's Service Computation Date Add, Change EMF Date Current Date Add, Change EMF Indicator WP&C Site (ex. AUSC)
Managers Performance and Abstract Adjustments
Exhibit 3.30.18-4 Managers Performance and Abstract Adjustments When Managers Performance and Abstract Adjustments, use the below information to complete Form 8069 and/or Form 4464. Adjustment Code: 3 Class Code: Form 6489 Class Code 1 0 2, 3, 4 or 5 1 Use the following chart to determine which form(s) to prepare, which adjustments are necessary and how to determine cost. If Prepare Form 8069 Prepare Form 4464 OFP is 59815 or 59845 No No LWOP OFP (5981X/5984X) Yes Do not enter PAC Code. No COMP/CREDIT Leave Taken (5982X/5983X) Yes Do not enter PAC Code. Cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. Yes Control Code 2 to correct the (COMP LEAVE) column on the PCC-46-40. Enter the appropriate PAC code. Cost is the same as for the Manager Performance Adjustment. Time Code (T/C)1 Yes Enter the appropriate PAC code unless the OFP is 59821 or 59831. Cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. No PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. T/C 3 Yes Enter the appropriate PAC code. Cost is computed using the salary figure in the "REG" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. Control Code 2 to correct the "(NIGHT DIFF)" column on the PCC-46-40. Enter the appropriate PAC code. Cost is computed using only the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. Change between T/C 1 and T/C 3 Yes Enter the appropriate PAC code. T/C 1 cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. T/C 3 cost is computed using the salary figure in the "REG" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. Control Code 1 to correct the "(NIGHT DIFF)" column on the PCC-46-40. Enter the appropriate PAC code. Adjustment would be based on the increase/decrease of T/C 3 only. Cost is computed using only the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. T/C 5 Yes Enter the appropriate PAC code. Cost is computed using the salary figure in the "REG" column plus the figure in the "S/D" column as listed for the employee on the PCA-01-44. Yes PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. Control Code 1 to correct the "(SUNDAY PREM)" column on the PCC-46-40. Enter the appropriate PAC code. Cost is computed using only the salary figure in the "S/D" column as listed for the employee on the PCA-01-44. T/C 6 Yes Enter the appropriate PAC code. Cost is computed using the salary figure in the "REG" column plus the figure in the "S/D" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. Control Code 1 to correct the "(NIGHT DIFF)" and "(SUNDAY PREM)" columns on the PCC-46-40. Enter the appropriate PAC code. Cost for "(NIGHT DIFF)" is computed using only the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. Cost for "(SUNDAY PREM)" is computed using only the salary figure in the "S/D" column as listed for the employee on the PCA-01-44. Change between T/C 5 and T/C 6 Yes Enter the appropriate PAC code. T/C 5 cost is computed using the salary figure in the "REG" column plus the figure in the "S/D" column as listed for the employee on the PCA-01-44. T/C 6 cost is computed using the salary figure in the "REG" column plus the figure in the "S/D" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes - 2 lines of adjustment PCC-46-40 basic and total hours/cost cum figures will be adjusted after Form 8069 is input. T/C 5 Adj Control Code 1 for T/C 5 to correct the "(SUNDAY PREM)" column on the PCC-4640. Enter the appropriate PAC code. Adjustment would be based on the increase/decrease of T/C 5 only. Cost is computed using the salary figure in the "S/D" column as listed for the employee on the PCA-01-44. T/C 6 Adj Control Code 1 for T/C 6 to correct the "(NIGHT DIFF)" and "(SUNDAY PREM)" columns on the PCC-46-40. Enter the appropriate PAC code. Adjustment would be based on the increase/decrease of T/C 6 only. Cost for "(NIGHT DIFF)" is computed using only the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. Cost for "(SUNDAY PREM)" is computed using only the salary figure in the "S/D" column as listed for the employee on the PCA-01-44. Paid Overtime T/C 2, T/C 7 Yes Do not enter a PAC Code. T/C 2 cost is computed using the salary figure in the "O/T" column as listed for the employee on the PCA-01-44. T/C 7 cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. Yes Control Code 2 for T/C 2 and T/C 7 to correct the "(PAID OVERTIME)" column on the PCC-46-40. Enter the appropriate PAC code. T/C 2 cost is computed using the salary figure in the "O/T" column as listed for the employee on the PCA-01-44. T/C 7 cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. Paid Overtime T/C 8 Yes Do not enter a PAC Code. Cost is computed using the salary figure in the "O/T" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes - 2 lines of adjustment Paid Overtime Adj Control Code 2 to correct the "(PAID OVERTIME)" column on the PCC-46-40. Enter the appropriate PAC code. Cost is computed using the salary figure in the "O/T" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Night Diff Adj Control Code 1 to correct the "(NIGHT DIFF)" column on the PCC-46-40. Cost is computed using the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. Change Between T/C 2 and T/C 8 Yes Do not enter a PAC Code. T/C 2 cost is computed using the salary figure in the "O/T" column as listed for the employee on the PCA-01-44. T/C 8 cost is computed using the salary figure in the "O/T" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Yes - 2 lines of adjustment Paid Overtime Adj Control Code 2 to correct the "(PAID OVERTIME)" column on the PCC-46-40. Enter the appropriate PAC code. T/C 2 cost is computed using the salary figure in the "O/T" column as listed for the employee on the PCA-01-44. T/C 8 cost is computed using the salary figure in the "O/T" column plus the figure in the "N/D" column as listed for the employee on the PCA-01-44. Night Diff Adj Control Code 1 to correct the "(NIGHT DIFF)" column on the PCC-46-40. Cost is computed using the salary figure in the "N/D" column as listed for the employee on the PCA-01-44. Unpaid Overtime T/C 4, T/C 9,T Yes Do not enter a PAC Code. Cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44. Yes Control Code 2 to correct the "(UNPAID OVERTIME)" column on the PCC-46-40. Enter the appropriate PAC code. Cost is computed using the salary figure in the "REG" column as listed for the employee on the PCA-01-44.
BBTS Production Adjustment Input
Exhibit 3.30.18-5 BBTS Production Adjustment Input To input a production adjustment into BBTS: Sign in to BBTS. Select the site that the adjustment is being input for. Click Navigate. Click Adjustments. Click Daily Production Adjustments Log. Enter the following fields for a Current Quarter Adjustment: Field Entry Adjustment Code 3 Organization Code 2-digit Org Code Function Code 3-digit Function Code Program Code 5-digit Program Code Prior Quarter Blank Quarter Receipts Count Input volume from Form 4465 "Receipts this quarter" January Receipts Count Auto-populates. Entry should be the same as Quarter Receipts Count Weekly Production Count Blank Period Production Count Input volume from Form 4465 "Production thru End of Scheduled Period" Year Production Count Auto-populates. Entry should be the same as Period Production Count Closing Inventory Count Input volume from Form 4465 "Daily Closing Inventory" Actual Production Count Blank Enter the following fields for a Prior Quarter adjustment when requested by the HQ WP&C Analyst(s): Field Entry Adjustment Code 3 Organization Code 2-digit Org Code Function Code 3-digit Function Code Program Code 5-digit Program Code Prior Quarter "P" Quarter Receipts Count Blank January Receipts Count Input volume from Form 4465 "Receipts this quarter" Weekly Production Count Blank Period Production Count Blank Year Production Count Input volume from Form 4465 "Receipts this quarter" Closing Inventory Count Input volume from Form 4465 "Daily Closing Inventory" Actual Production Count Blank To verify production adjustment input in BBTS: From the Daily Production Adj Log window, click Tools and then Query. Input your BBTS login, in CAPS (box to the left of Transaction Date) Input current date for Transaction Date (no dashes) Click on Tools and select Execute Query. All adjustments input will be displayed. Click on BBTS, select Print and then select Report. Report will download, select the 3 dots (…) next to the name of the download. Select Keep and Open file.
Source: official text