Internal Revenue Manual
IRM 2.3.81 — Command Code ESTABA
Part 2. Information Technology
Chapter 3. IDRS Terminal Responses Section 81. Command Code ESTABA 2.3.81 Command Code ESTABA Manual Transmittal January 13, 2025 Purpose (1) This transmits revised IRM 2.3.81, IDRS Terminal Responses, Command Code ESTABA. Material Changes (1) IRM 2.3.81.1, Program Scope and Objectives: This IRM has been revised to change all instances of Wage & Investment (W&I) to Taxpayer Services (TS). Effect on Other Documents IRM 2.3.81 dated November 13, 2023, is superseded Audience Large Business Small Business (LMSB), Small Business/Self-Employed (SB/SE), Tax Exempt/Government Entities(TE/GE), Taxpayer Services (TS). Effective Date (01-13-2025) Rajiv Uppal Chief Information Officer (CIO)
Program Scope and Objectives
2.3.81.1 (01-13-2025) Program Scope and Objectives CC ESTAB Requesters Mailing addresses can be viewed, updated, added, and deleted from the DOC database by way of command code ESTAB, modifier "A." Purpose: This transmits revised IRM 2.3.81, IDRS Terminal Responses, Command Code (CC) ESTAB modifier "A" (ESTABA). Audience: All IRS business units. Policy Owner: The Chief Information Officer (CIO) is responsible for overseeing all aspects of our systems that operate the nation's tax infrastructure. Program Owner: IT Primary Stakeholders: Taxpayer Services (TS), Large Business and International (LB&I), Small Business Self-Employed (SB/SE), Tax Exempt and Government Entities (TE/GE). Program Goals: This system manages data that was extracted from Corporate Account Data Stores (BMF, IMF, and EPMF) allowing IRS employees to take specific actions on taxpayer account issues and track status of an account.
Background
2.3.81.1.1 (01-01-2024) Background Document Request System (DOC) allows users to requests documents from Service Center and Federal Records Center return files. Requests are printed out on Form 4251 Return Charge Outs. These requests are initiated by terminal inputs of command code ESTAB. Upon reaching the print site these requests are sorted into manageable order and the Forms 4251 are printed and forwarded for service. DOC is the principal means for obtaining original documents, copies and information from return files. The DOC project also has the following functions: Allows single approved user to update an AIMS contact listing for employees (separate from other ESTAB functionality. Allows users to view, update, and delete district office addresses stored RDMS database. These addresses are used to mail requested documents to users. Allows users to view all of their document requests for up to 60 days. Also allows users to edit or delete same day requests before batch printing. Allows users to request microfilm request to the Microfilm Unit for research. Allows the Service Center Files area to enter the current retirements of documents to the Federal Records Center. Also allows users to also delete obsolete records. Allows users to request SCRIPS images of documents.
Authority
2.3.81.1.2 (01-01-2024) Authority Command Code ESTAB was developed as the principal means for obtaining original documents, copies and information from return files.
Roles and Responsibilities
2.3.81.1.3 (01-01-2024) Roles and Responsibilities ESTAB Project Lead is responsible for: Review and implementation of Work Requests (WR) that affect ESTAB. Updating the contents of this IRM.
Program Management and Review
2.3.81.1.4 (01-01-2024) Program Management and Review The document request system was the first application to launch a relational database system on the UNISYS mainframe. The database is accessed through embedded SQL statements within the code. There are 2 databases; one located at each computing center. (TCC & MCC).
Program Controls
2.3.81.1.5 (01-01-2024) Program Controls Access to this program is governed by SACS.
Terms/Acronyms
2.3.81.1.6 (01-01-2024) Terms/Acronyms Table of commonly used Terms and Acronyms is below: Term or Acronym: Meaning: cc/CC Command Code DOC Document Request System ESTABA ESTAB CC used to allow users to view, add, update, or delete mailing addresses in ESTAB database. MCC/TCC Computing Centers, Martinsburg and Memphis RDMS Relational Database on Unisys Mainframe SACS Security and Communications System in charge of maintaining security protocols across CCs. WRs Work Requests
Related Resources
2.3.81.1.7 (01-01-2024) Related Resources No related resources available for Command Code ESTAB with Modifier "A".
Command Code ESTAB
2.3.81.2 (01-01-2011) Command Code ESTAB ESTABA users are required to input the Command Code (CC) in columns 1-5, CC Modifier in column 6, Request Code in column 7, and the State-Code goes in columns 8 and 9 (as applicable) on line 1 of their IDRS terminal screen, then depress Enter/XMIT. The IDRS terminal screen will display the appropriate screen based on requester inputted modifier. Line 24 of the IDRS terminal screen will give instructional information.
Error Response for CC ESTAB
2.3.81.3 (01-01-2011) Error Response for CC ESTAB If any element(s) of data are invalid, a message will display on line 24. Error literals will display corresponding to the invalid element(s). Error messages are defined in see IRM 2.3.81.6 and 2.3.81.7, Command Code ESTAB—Error Messages.
Valid Response for CC ESTAB
2.3.81.4 (01-01-2011) Valid Response for CC ESTAB "REQUEST COMPLETED" message on line 24 indicates all data fields contain valid data, and request has been accepted by the DOC database.
Request Codes for CC ESTAB
2.3.81.5 (01-01-2011) Request Codes for CC ESTAB A one character alphabetic code inputted on line 1, column 7 of ESTABA. Used to identify the type of request being made. The request code is: Request Code Purpose E Not available for user input. This request code will display as a result of a successfully completed Request Code "L." L Used to obtain a list ESTAB requestor's mailing addresses stored on the DOC RDMS database.
Command Code ESTABA, Request-Code A — Error Messages
2.3.81.6 (01-01-2011) Command Code ESTABA, Request-Code A — Error Messages When an element of data is invalid a error message will be displayed on line 24. The element that is invalid will display an asterisk to the right of the invalid element. ERROR MESSAGES Error 1 Invalid Command Code Modifier, must be A, D, H, M, R, or S. Solution 1 Self Explanatory Error 2 Invalid, must perform Request-Code "L" prior to Request-Code "E" Solution 2 Must perform ESTABA Request Code "L" before performing Request Code "E" Error 3 Invalid State-Code, enter a valid two character State Code Solution 3 Example, the mailing State Code for OHIO is OH. Error 4 Invalid Request-Code, code must be "A," "E," or "L" Solution 4 Put a "L" in line 1 column 7 Error 5 Invalid Next Page value, this field must be a "+," "-," or Empty Solution 5 Self Explanatory Error 6 Invalid, please put an "X" to the left of your address Solution 6 Self Explanatory Error 7 Invalid, remove "X" from address above, or remove + or - from Next-Page field Solution 7 Only one option can contain information. Error 8 Invalid, select "X" in a address above, or put + or - in Next-Page field Solution 8 One option must be chosen.
Command Code ESTABA, Request-Code E — Error Messages
2.3.81.7 (01-01-2011) Command Code ESTABA, Request-Code E — Error Messages When an element of data is invalid a error message will be displayed on line 24. The element that is invalid will display an asterisk to the right of the invalid element. ERROR MESSAGES Error 1 Invalid Command Code Modifier, must be A, D, H, M, R, or S. Solution 1 Self Explanatory Error 2 Invalid, the Select Desired Action field must contain a "D" , "U" , or "N" Solution 2 Self Explanatory Error 3 Invalid State-Code, please enter a valid 2 character state abbreviation Solution 3 Self Explanatory Error 4 Invalid Street-Suffix, please enter a valid suffix abbreviation Solution 4 Self Explanatory Error 5 Invalid Street-Suffix, enter a valid 2 to 4 character suffix abbreviation Solution 5 Self Explanatory Error 6 Invalid Street-Direction, must be empty or N, W, E, S, NW, NE, SW, SE Solution 6 Self Explanatory Error 7 Invalid State-Code, must be a valid 2 character state abbreviation Solution 7 Self Explanatory Error 8 Invalid Data, Zip Code required: 99999-9999 or 99999 Solution 8 Self Explanatory Error 9 Invalid Zip-Cd Ext., extension field must contain 4 numbers, or 4 spaces Solution 9 Self Explanatory Error 10 Invalid Zip-Code, Zip Code field must contain numbers Solution 10 Self Explanatory
Input Format, CC ESTAB — Address List
Exhibit 2.3.81-1 Input Format, CC ESTAB — Address List Input Screen ESTABA, Request-Code L Input Screen ESTABA, Request-Code L Please click here for the text description of the image. Record Element Description Item Line Description and Validity 1 1 Command Code - Column 1 through 5 must contain "ESTAB" . 2 1 CC MODIFIER - Column 6 must be an "A" . 3 1 REQUEST CODE - Column 7 must be an "L" . 4 1 STATE-CODE - Column 8 and 9, this field must contain an two character State Code. Enter a two character State Code to see a list of all addresses from a given State. 5 3 through 21 SELECT STREET ADDRESS - Column 2, place an "X" in the Select-Street-Address field, across from the Street Address you wish to select. 6 23 NEXT PAGE NUMBER - Column 33, to display next page of addresses enter a "+. " To display previous page enter a "-."
CC ESTABA — Request
Exhibit 2.3.81-2 CC ESTABA — Request ESTABA Request-Code"L" ESTABAL Selecting Address Please click here for the text description of the image. 1. Example of input: CC ESTABA (Request Code L) Address Listing.
Input Format, CC ESTAB — Addresses
Exhibit 2.3.81-3 Input Format, CC ESTAB — Addresses Input Screen ESTABA, Request-Code E Input Screen ESTABA, Request-Code E Please click here for the text description of the image. Record Element Description Item Line Description and Validity 1 1 Command Code - Column 1 through 5, must be "ESTAB" . 2 1 CC MODIFIER - Column 6, must be an "A" . 3 1 REQUEST CODE - Column 7, Must be an "E" . 4 1 ADDRESS-CODE - Column 8 through 12, this field must contain an five digit Address-Code. 5 12 STREET ADDRESS NUMBER - Column 23 through 27, will contain the Street Address Number, if applicable. 6 13 STREET NAME - Column 13 up to 32, will contain Street Address Name/P.O. Box. 7 16 STREET DIRECTION - Column 18 up to 19, will contain Street Address Direction (examples N, S, E, NW), if applicable. 8 16 STREET SUFFIX - Column 52 up to 55, will contain Street address Suffix (examples RD, DR, PKWY, ST), if applicable. 9 19 ADDRESS CITY - Column 6 up to 30, will contain Address City. 10 19 ADDRESS STATE - Column 39 and 40 will contain Address State Code. Enter a valid two digit State Code. (examples MI, OH, CA) 11 19 ADDRESS ZIP CODE - Column 50 up to 59, will contain Address Zip Code. Entered in format "99999" or "99999-9999" . 12 22 ADDRESS ACTION - Column 51, will contain Address Action Code must be an D (Delete), U (Update), or N (New).
CC ESTABA - Request
Exhibit 2.3.81-4 CC ESTABA - Request ESTABA Request-Code "E" ESTABAE, Updating Zip Code Extension Please click here for the text description of the image. 1. Examples of input: CC ESTABA (Request Code E) Address Record. After selecting an Address on the CC ESTABAL screen this screen ESTABAE displayed. Then we entered "0011" into the extension portion of the Zip Code field, and enter "U" in the Desired Address Action field. Then, transmit screen to complete request.
Source: official text